Event Manager

About This Role

Managing the logistics for a variety of events, from seminars and receptions to tradeshows and internal retreats, is the core of this role within the Marketing department. The Event Manager will work with business development and partners to shape event strategy and ensure successful execution, serving as a positive role model and mentor.

Responsibilities

• Coordinate and execute all logistics associated with special events and programs
• Provide on-site management and support for client events, requests and needs in the Capitol Hill office, including events involving elected officials, government agency representatives, policy experts, trade associations and industry leaders
• Support the global events team by managing mailing lists; researching venues; planning practice-based events and retreats; supporting firmwide ticketed events; and preparing event materials
• Work with business development and partners to identify and develop program’s strategy, including, as appropriate, mission, budget, target audience, topics, speakers, format, alumni relations and co-sponsor that will resonate with clients, prospects, and/or other attendees
• Conduct research, site selection and contract for venues, food, audiovisual needs, etc.
• Create and edit event lists and invitations, and maintain up-to-date event details in Salesforce
• Serve as a liaison with the firm’s catering, facilities, security, design and business development teams to help ensure the success of firm events
• Handle check requests and invoices in ChromeRiver while managing event budgets and expense tracking
• Review and negotiate event contracts and proposals with firm standards and policies in mind
• Manage vendor relationships
• Coordinate production of nametags, signage, gifts, materials, etc.
• Maintain project timelines and status reports, and provide attorneys and staff with regular updates to help ensure successful firm events
• Prepare post-event reports analyzing attendance, audience engagement, budget performance and follow-up opportunities

Requirements

• Bachelor’s degree required
• Minimum of 5-7 years of marketing or special events experience, including at least 3 years of people or project management responsibility
• Project management experience is essential
• Willingness to travel and work some nights and weekends
• Excellent communication skills, both written and oral, and attention to detail
• Strong work ethic
• Poise and professionalism when interacting with internal and external contacts
• Flexibility and creativity to respond productively to individualized needs of attorneys
• Ability to work well with attorneys and staff