Event Manager

About This Role

This Event Manager role is critical for planning, executing, and supporting events across multiple BridgeTower Media brands. The position involves managing event logistics, timelines, and overall execution, working closely with various internal teams. It suits a self-starter who can operate autonomously, prioritize effectively, anticipate next steps, and maintain a strong sense of urgency in a fast-paced environment.

Responsibilities

• Lead planning and execution of assigned events from kickoff through post-event follow-up
• Manage timelines, key milestones, and deliverables across all phases of the event lifecycle
• Coordinate event flow, run-of-show, staffing plans, and onsite execution
• Anticipate needs and proactively solve problems before they arise
• Source venues and vendors (catering, A/V, photography, etc.) and manage relationships through execution
• Negotiate contracts and support internal approval processes
• Oversee event logistics including setup, food and beverage, A/V coordination, and onsite operations
• Ensure all third-party partners are aligned with event requirements and timelines
• Manage event budgets, tracking forecast vs. actuals and ensuring accuracy across reporting tools
• Maintain a strong focus on cost management and overall event profitability
• Partner with sales and leadership to stay aligned on revenue and expense performance
• Collaborate with internal teams to support marketing campaigns, including email and social promotion
• Support nomination and application processes by coordinating timelines, communications, and reporting
• Oversee to ensure event websites and registration pages remain accurate and up to date
• Oversee registration accuracy and functionality in coordination with internal partners
• Manage guest lists, seating assignments, and event floorplans
• Coordinate attendee communications including confirmations, reminders, and post-event surveys
• Ensure high-quality experience for attendees, sponsors, and honorees
• Review and print all event-related materials including signage, programs, presentations, and awards
• Work with internal creative and production teams on development and proofing; manage final production and delivery as needed
• Ensure all sponsor deliverables and onsite benefits are fulfilled
• Serve as the primary point of contact for event-related coordination and questions
• Work cross-functionally with sales, editorial, production, and marketing teams
• Provide regular updates to leadership on event progress and key milestones
• Support sponsor fulfillment and coordination of deliverables