About This Role
This role is for an Event Coordinator / Event Manager who will be responsible for creating memorable events from concept to execution. It suits someone who thinks beyond the playbook and can see an idea grow from the initial briefing to the moment an audience is captivated, working with a talented team.
Responsibilities
- Be responsible for the concept, organization, and execution of events for clients, including meetings, corporate events, staff parties, launches, congresses, client moments, and brand activations
- Independently lead your own projects and work in a team with colleagues on larger productions
- Manage a project from briefing to evaluation
- Develop convincing proposals for clients, integrating concept, approach, planning, and budget into one story
- Strategically and creatively contribute to the form, course, and experience of events
- Create realistic plans, budgets, scripts, and production schedules
- Coordinate suppliers, locations, technology, catering, scenography, crew, and artists
- Monitor planning, quality, budget, and client expectations
- Act as the point of contact for your project or sub-project, from the first conversation to billing
- Manage internal and external teams during preparation, setup, and on-site execution
- Anticipate potential issues and calmly resolve problems that arise
- Critically review each project afterward and contribute to refining the approach
- Report to the Project Manager or Project Director
Requirements
- At least 3 years of experience, preferably in an agency environment
- Knowledge of how proposals are developed and how to keep a project on track
- Experience in managing projects from A to Z, not just parts of them
- Creative, with a convincing writing style; able to not only conceive an idea but also sell it on paper
- Commercially oriented; able to sense what a client needs, even if they haven't articulated it yet
- Strong in project management; able to maintain an overview even when many things are happening simultaneously
- Able to communicate smoothly with clients, colleagues, and suppliers
- Stress-resistant and solution-oriented, willing to roll up your sleeves
- Eye for detail, without losing sight of the overall picture
- No 9-to-5 mentality; aware that events happen in the evenings and on weekends, and not deterred by this
- More than just an executor; able to contribute ideas and inspire
- Team player, as nothing is achieved alone
- Dutch speaker, with fluent command of French and English
Important Details