Title:

Event Coordinator

Job Description:

Job Overview

The Event Coordinator will be responsible for coordinating and performance of activities associated with conference room and event set-ups per customer requests.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.

• Provide a high quality of customer service to end-users, vendors, third parties and members of leadership.
• Collaborate with internal partners, stakeholders, and external partners or third parties to develop an in-depth understanding of their business needs and objectives and assist with the coordination and execution of their vision.
• Provide and collect pre/post event metrics.
• Day-to-day event scheduling verification.
• Build close relationships with vendor partners, to maintain smooth operations of event service deliveries and ensure outlined processes and procedures are followed.
• Routinely conduct site inspections to ensure area is of the highest standards and capture the perspective of our employees, vendor partners and guests.
• With a hospitality mindset, serve as the single point of contact for users in assigned area to resolve inquiries, issues, and concerns.
• Coordinate and create diagrams on in-house software according to the end-users request and/or needs.
• Update and maintain data as required.
• Assist with inventory management of all supplies and equipment needed for program operations.
• Assist with development of applicable SOP’s.
• Create and aid with signage throughout facility as requested.
• Work with program manager to identify opportunities to improve performance on a routine basis.
• Comply with company safety rules, policies, and procedures.
• Other duties as assigned.

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job safely.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

Education and/ or Experience

High school diploma / GED 2 years relevant experience

Certificates, Licenses, Registrations

May be required to have a valid driver’s license

Knowledge, Skills, and Abilities

Excellent task management skills including proactive planning, task prioritization, time management, project management, objective and expectation setting.