Company Overview
We are a growing live printing & on-site customisation company supporting corporate events, exhibitions, conferences, and brand activations. We deliver engaging guest experiences through real-time personalisation and smooth on-site operations. We’re looking for a Events Coordinator who is organised, client-oriented, and comfortable being hands-on during events.
Key Responsibilities
- Handle customer enquiries and prepare quotations via phone and email in a timely and professional manner.
- Understand client event needs and recommend suitable packages, including proposing appropriate products/gifts and personalisation options.
- Source and coordinate event gifts where required, ensuring feasibility, timelines, and delivery readiness.
- Build business relationships and generate leads by engaging existing customers, prospective clients, and event companies through follow-ups and networking.
- Update and maintain sales materials, including sales decks, product catalogues.
- Prepare and execute live printing events, including pre-event planning, booth preparation, and operational readiness.
- Oversee on-site execution to ensure smooth workflow, client satisfaction, and prompt troubleshooting when issues arise.
- Recruit, coordinate, and train part-time staff to support event operations and maintain service standards.
- Coordinate delivery logistics to ensure loading/unloading of equipments to event site.
- Liaise between customers and internal teams (design/production) to manage artwork preparation, approvals, and production requirements.
- Capture photos and videos during events for marketing and social media content.
- Manage booth setup and teardown, packing, deployment, and return of event assets.
- Ensure printing equipment is tested and in good working condition prior to each event.
- Perform event-related administrative duties, including:
- Payroll for part-time staff
- Completion of client/venue forms and documentation.
- Support any other ad-hoc duties required to ensure successful event delivery and smooth operations.
Requirements
- Minimum Diploma in any discipline (preferably Public Relations / Communications / Events or related fields).
- Strong written communication skills; able to craft .
