Event Coordinator

About This Role

This Office Services Associate position serves as a highly visible point of contact for internal and external guests, providing a warm and welcoming office experience. The role upholds client values and works closely with the Client Service Manager to ensure efficient and excellent daily office operations, consistently delivering the highest level of customer service.

Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager
• Coordinate with building management, security, engineering, and vendors
• Submit maintenance requests and support overall workplace operations
• Coordinate visitor access with building security
• Greet and direct visitors, notifying appropriate contacts
• Monitor building access points as needed
• Validate and track approved visitor parking
• Manage conference room and workspace reservations using internal systems
• Support scheduling needs and resolve conflicts
• Coordinate external building conference room bookings when required
• Place and track all catering orders in line with firm guidelines
• Coordinate, confirm, and support catering setup and teardown
• Prepare meeting rooms and ensure alignment with meeting organizers
• Issue, track, and manage employee and visitor access badges
• Coordinate with building security for onboarding, offboarding, and access audits
• Respond promptly to employee requests
• Process mail, packages, courier requests, and certified mail
• Order business cards and life event items per guidelines
• Support event planning and office initiatives
• Maintain conference rooms and shared spaces throughout the day
• Ensure cleanliness and readiness of all common areas and conference rooms
• Replenish supplies and report issues as needed

Requirements

• 1-2 years of experience in office services, hospitality, or workplace operations
• Strong communication and relationship management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office and workplace systems
• Strong attention to detail and organizational skills
• Client-focused mindset
• Leadership and accountability
• Operational efficiency
• Problem-solving and decision-making
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand or sit for an extended period of time