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Suraj School,Sector 19 REWARI
Job Description: responsible for planning, organizing, and executing events and activities within a school setting. This role requires a combination of creativity, organizational skills, and communication abilities to ensure that school events run smoothly and meet their intended goals.
*Job Description: School Event Coordinator*
*Key Responsibilities:*
1. *Event Planning & Management:*
Develop and manage the school’s event calendar, including academic, cultural, sports, and social events.
Coordinate the logistics of events, including selecting venues, arranging catering, booking entertainment, and managing transportation.
Work with faculty, staff, students, and parents to organize and execute school events such as assemblies, graduation ceremonies, parent-teacher meetings, fundraisers, and special celebrations.
2. *Budget Management:*
Prepare and manage budgets for various events, ensuring cost-effective use of resources.
Negotiate contracts with vendors and service providers to stay within budget.
3. *Promotion & Communication:*
Design promotional materials, including flyers, posters, and digital content, to advertise upcoming events.
Communicate event details to students, parents, staff, and the broader school community through emails, newsletters, and social media.
Ensure clear communication with all stakeholders regarding event logistics, schedules, and expectations.
4. *Team Coordination:*
Lead and coordinate a team of volunteers, including students, parents, and staff, to assist with event preparations and execution.
Delegate tasks effectively and ensure that all team members are aware of their responsibilities.
5. *On-Site Event Management:*
Oversee the setup and breakdown of events, ensuring all elements are in place and functioning as planned.
Troubleshoot any issues that arise during events and make necessary adjustments to ensure smooth operations.
Ensure the safety and security of all participants during events.
6. *Evaluation & Reporting:*
Collect feedback from participants and stakeholders after events to assess success and areas for improvement.
Prepare detailed reports on the outcomes of events, including attendance, budget adherence, and overall impact.
7. *Compliance & Safety:*
Ensure all events comply with school policies and relevant regulations, including health and safety standards.
Obtain necessary permits and approvals for events as required.
*Qualifications:*
- Bachelor’s degree in Event Management, Education, Communications, or a related field.
- Proven experience in event planning and coordination, preferably in an educational setting.
Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups of people.
Creative problem-solving abilities and attention to detail.
Proficiency in using event management software and tools, as well as standard office software (e.g., Microsoft Office, Google Workspace).
Ability to work flexible hours, including evenings and weekends, as required by event schedules.
*Desired Attributes:*
- Ability to work under pressure and adapt to changing circumstances.
- Leadership qualities with a collaborative and inclusive approach.
- A proactive and positive attitude with a strong sense of responsibility.
Job Types: Full-time, Permanent
Pay: ₹35,337.72 - ₹45,307.19 per month
Benefits:
Experience:
Work Location: In person