About This Role
Coordinating and growing events across multiple public land sites is the core of this full-time role. The coordinator will support a wide range of events, including large-scale ticketed experiences, educational events, and other special programs. This position suits an organized, communicative, and creative individual with genuine excitement for making events happen, and it reports to the Chief Education Officer.
Responsibilities
- Coordinate the planning and execution of major events and special programs across FIND Outdoors sites
- Serve as a central point of coordination for events involving multiple staff, departments, sites, vendors, sponsors, volunteers, and partners; manage logistics including timing, equipment, supplies, registration, ticketing, signage, and site needs
- Develop and maintain event calendars, timelines, checklists, and planning documents to keep events organized and on schedule
- Work closely with site teams to ensure events are planned appropriately for each location and audience
- Support the development of new events and identify opportunities to grow and improve existing programs
- Work to develop and implement new event ideas and experiences
- Coordinate with Marketing and Communications to ensure event information, promotional materials, and sponsor recognition are completed and delivered on schedule
- Track grant and sponsorship event deliverables and assist with collecting information, attendance data, and other materials needed for reporting
- Support sponsorship-related commitments
- Collect and maintain event attendance, feedback, and other program data to support evaluation and future planning
- Lead post-event follow-up and help identify opportunities to improve future events
- Develop and maintain event planning templates, checklists, procedures, and other tools that support consistency across sites
- Support the planning and execution of Explorers Club excursions
- Travel regularly to FIND Outdoors sites and provide hands-on support during events as needed
- Perform additional related tasks as assigned to support FIND Outdoors' education, events, and organizational goals
Requirements
- Ability to work independently and as part of a collaborative, multi-site team
- Strong organizational skills and the ability to manage multiple projects and deadlines simultaneously
- Excellent verbal and written communication skills
- Strong problem-solving and critical thinking abilities
- Ability to coordinate effectively with staff, vendors, sponsors, volunteers, partners, and the public
- Strong attention to detail and follow-through
- Creativity and enthusiasm for developing engaging events and visitor experiences