Key responsibilities of an Event Coordinator
- Client coordination: Understand the client's requirements, theme, budget, guest count, and expectations.
- Event planning: Prepare the event plan, schedule, checklist, and timelines.
- Vendor coordination: Coordinate with decorators, caterers, DJs, photographers, entertainers, venues, rental suppliers, etc.
- Decoration supervision: Ensure the decoration, balloons, flowers, stage, lighting, and other setups are completed as planned.
- Team management: Assign responsibilities to staff and supervise them during setup and the event.
- Guest & activity management: Coordinate games, magic shows, mascots, kids' activities, puppet shows, tattoo/nail-art counters, and other entertainment.
- Logistics: Manage transportation, equipment, materials, loading/unloading, and setup/cleanup schedules.
- Time management: Ensure each activity and service starts and finishes according to the event schedule.
- Problem solving: Quickly handle unexpected issues such as vendor delays, missing materials, equipment problems, or changes requested by the client.
- On-site management: Be present during the event and act as the main point of contact for the client and vendors.
- Post-event work: Check cleanup, equipment return, vendor payments/settlements, and collect client feedback.
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
Work Location: In person