Event Coordinator

About This Role

This part-time role involves planning, organizing, and executing various events and programs for a community arts organization. The coordinator will work closely with artists, performers, volunteers, and community members to ensure successful and memorable events that align with the organization's mission.

Responsibilities

• Coordinate, facilitate, and be a main point of contact for all MAC and Ice House events
• Assist the Executive Director and work with the Arts Education Committee to secure instructors for MACreate classes and Summer Camps
• Be the main point of contact for renting spaces at the Ice House
• In conjunction with the office, maintain the master schedule of all MAC events on the Google Calendar and Google Sheets/Excel spreadsheet
• Work with the Gallery Committee to identify curators for MAC
• Be the main point of contact throughout the whole process from start to finish for gallery shows
• In conjunction with the office staff, work on bookkeeping for all gallery shows and submit final numbers to the Executive Director
• Perform any other duties as assigned

Requirements

• Proven experience in event planning and coordination, preferably in a non-profit or arts-related setting
• Strong organizational and project management skills with the ability to manage multiple events simultaneously
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders
• Proficiency in Microsoft Office Suite and Google Suite, with familiarity with event management software
• Ability to work flexible hours, including evenings and weekends, as required by event schedules
• Passion for the arts and a commitment to promoting cultural enrichment in the community

Benefits

• 3 floating holidays, used on any federal holiday when the MAC office is open
• 60 hours of PTO
• Flexible schedule
• Paid time off

Important Details

• Schedule: No more than 30 hours per week

About the Company

The Morgan Arts Council (MAC) is a non-profit 501(c)(3) community arts organization serving Berkeley Springs and all of Morgan County, West Virginia. It serves its mission through art gallery exhibits; theater, dance, and music productions; youth and adult art education; arts-integration programs in Morgan County schools; and community public art engagement.