Event Coordinator

About This Role

The Event Coordinator is responsible for setting up and managing trade shows and other industry-specific corporate events. This role involves planning and executing event logistics, liaising with vendors and guests, and overseeing trade show operations. The ideal candidate will thrive in a fast-paced environment and be committed to ensuring the success of each event.

Responsibilities

• Research and identify relevant industry trade shows and events.
• Review potential events, gather key data (audience, cost, ROI potential), and present recommendations on whether to attend.
• Negotiate and handle event contracts with organisers, venues, and vendors.
• Prepare, present, and manage event budgets.
• Secure venues, plan layouts, and coordinate booth requirements with vendors.
• Collaborate with the Brand Marketing Team and organisers to fulfill event requirements.
• Manage staff registration and attendance.
• Arrange travel and accommodation logistics, administration, and bookings.
• Support event promotion through brand marketing channels such as social media, email campaigns, and advertising.
• Coordinate logistical requirements such as security, equipment rentals, and catering.
• Run the floor to ensure smooth event operations.
• Evaluate each event’s success and prepare post-event reports.

Requirements

• Minimum of 2 years of managing small to large scale trade shows for small to medium sized organisations.
• Bachelor’s degree in Event Management, Hospitality Management or Public Relations, preferred.
• Certified Meeting Professional (CMP) preferred.
• Strong ability to research, evaluate, and recommend relevant events for participation.
• Experience negotiating and managing contracts with organisers, venues, and vendors.
• Proven success in planning, managing, and executing multiple in-person events.
• Highly organised, analytical, and skilled at influencing broad stakeholder groups.
• Experienced in budget and vendor management.
• Familiarity with in-person event formats.
• Exceptional time management, written and verbal communication, and interpersonal skills.
• Strategic, proactive thinker who thrives in high-pressure environments.
• Resilient, hardworking, and comfortable working long hours when required to deliver successful events.
• Open to feedback, guidance, and constructive criticism with a focus on continuous improvement.
• Able to collaborate effectively within a Brand Marketing Team environment.

Benefits

• Full-time, in-office position based in Brisbane, Australia.