Event Coordinator

Event Coordinator

Department: Marketing & Events
Employment Type: Full-Time
Location: Bangkok, Thailand (with travel to event sites as required)
Languages Required: Thai (fluent) and English (professional working proficiency)

Job Summary

The Event Coordinator plans and executes events and exhibition booths from concept through completion, managing logistics, on-site setup, and sales activities. This role also drives sponsorship efforts — sourcing partners, building proposals, and maintaining relationships to help fund events. Strong organization, bilingual (Thai/English) communication, and problem-solving skills are essential.

Key Responsibilities

Event & Booth Management

• Plan, organize, and coordinate event booths and all related event materials from concept through completion.
• Prepare event logistics, including booth layout, signage, collateral, equipment, and supplies.
• Oversee on-site setup, staffing, and operations to ensure smooth execution of events and booths.
• Manage on-site sales activities during events, including product/service displays, transactions, and customer engagement.
• Prepare post-event reports covering attendance, sales performance, costs, and key learnings.

Sponsorship & Partnerships

• Identify, approach, and secure sponsors to support events and offset event costs.
• Prepare sponsorship proposals, pitch decks, and partnership agreements in coordination with relevant teams.
• Maintain relationships with sponsors and partners, ensuring agreed deliverables are fulfilled before, during, and after events.

Coordination & Communication

• Liaise with internal teams (marketing, sales, finance) and external vendors/suppliers to ensure timely delivery of event needs.
• Communicate effectively in both Thai and English with clients, sponsors, vendors, and event attendees.
• Handle on-site issues and troubleshoot problems as they arise during events.

Requirements & Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• Proven experience in event coordination, booth management, or a similar role (experience with on-site sales is a plus).
• Fluent in Thai and English, both written and spoken.
• Strong organizational and multitasking skills, with the ability to manage multiple events/deadlines simultaneously.
• Experience in sponsorship sourcing, proposal writing, or partnership development preferred.