About This Role
Managing and executing in-house and outdoor birthday parties and events is the core responsibility of the Event Coordinator. This role serves as the bridge between clients, creative teams, and vendors, ensuring that every event runs seamlessly and delivers a memorable experience for every child and family.
Responsibilities
- Coordinate and manage all aspects of birthday parties and special events (in-house and on-site).
- Meet with clients to understand their requirements, preferences, and budget.
- Plan and oversee décor setup, entertainment, food arrangements, and activity scheduling.
- Liaise with decorators, entertainers, suppliers, and venue teams to ensure timely execution.
- Supervise event day operations—setup, guest handling, troubleshooting, and wrap-up.
- Ensure every event reflects Toy Joy Tales’ brand values: fun, creativity, and quality.
- Maintain event records, budgets, and post-event reports.
- Manage inventory of décor items, props, and party supplies.
- Handle client follow-ups, feedback, and relationship building.
- Handle marketing—offline and online activities to promote events and brand visibility.
- Support social media marketing for events (photos, videos, reels, stories).
Requirements
- Proven experience in event coordination or party planning (children’s events preferred).
- Excellent communication and client-handling skills.
- Strong organizational and multitasking abilities.
- Creative eye for themes, colors, and décor details.
- Ability to stay calm and solution-focused under pressure.
- Flexible schedule—must be available for weekends and occasional evenings.
- A friendly, energetic personality that connects easily with children and parents.
Nice to have:
- Knowledge of current kids’ trends, themes, and entertainment ideas.
- Vendor management and negotiation experience.
- Designing on Canva or any other photo editing app.
Benefits
- Opportunities for professional development and training.
- Creative and fun work environment.
Important Details
- Schedule: Must be available for weekends and occasional evenings.
Application Process
- Submit your application detailing your experience in event coordination.
- Include examples of past events you have managed.
About the Company
Toy Joy Tales specializes in creating memorable experiences for children and families through engaging events and parties.
