Event Coordinator

Overview

MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs – and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry.

The Event Coordinator supports the planning, management, and execution of pharmaceutical marketing, medical education, and training programs. Working closely with Event Planners and reporting to the Director of Meetings & Events, this role helps coordinate programs from start to finish, including venue sourcing, travel logistics, healthcare professional communications, on-site meeting support, and program reconciliation, while upholding all client-specific compliance, privacy, and pharmaceutical industry standards.

Responsibilities:

Work with Director and/or Event Planners to help facilitate pharmaceutical medical education programs including:

• Large scale programs such as Speaker Trainings, Product Theatres, Symposiums, Customer Receptions/Dinners, Congresses
• Small to mid-size programs such as Advisory Boards, KOL/HCP Engagements, local trainings
• 1:1 Consulting Meetings and HCP meals at large medical congresses/conventions

Assist Meetings & Events Team with all logistical aspects of programs including:

• Manage registration websites & HCP communications
• Book air travel and ground transportation
• Process honoraria payments
• Process HCP expense reimbursement payments
• Research/source venues for events
• Order meeting materials and supplies
• Print/ship materials
• Data Input
• Travel to meeting locations and support Event Planners with on-site logistics
• Verify final attendee list and cross reference for accuracy
• Assist with the reconciliation process upon program completion

Qualifications:

• A bachelor’s degree or equivalent work experience
• 1+ years relevant experience, event planning and/or speaker bureau exposure highly preferred
• Microsoft Office Suite – Excel, Word, Power point, Outlook
• Adobe Acrobat
• Strong multitasking and organizational skills in a fast-paced environment
• Excellent communication, customer service, and problem-solving abilities
• Professional, detail-oriented, and proactive team player with a strong work ethic

Requirements:

• This role is hybrid; candidates must be able to work from the Red Bank, NJ office (1-2 times per week) to support meeting operations, preparation, and distribution of meeting materials