About This Role
Managing and maintaining all upkeep activities of an estate or condominium is the core of this role, which involves leading a team, overseeing contractors, and ensuring smooth daily operations. The position suits a manager with experience in facilities and strata management who can handle administrative, financial, and maintenance functions while building strong client relationships.
Responsibilities
- Conduct daily checks and regular inspections with management teams and term contractors to improve and maintain common property
- Prepare for council meetings and annual general meetings, including agenda, minutes, and follow-up on instructions given by the meeting
- Update any change of authorized signatories for proper financial operation of clients’ current and fixed deposit accounts based on the mandate determined by the clients
- Execute renewal and/or new contracts, agreements, and insurance
- Ensure passing or amending by-laws are lodged with authority within the required timeframe
- Attend to submissions on approval of renovation work by individual units
- Receive and attend to complaints by residents and owners on common property
- Assist with project work, including asking for tenders, inviting contractors, site show-arounds, and collecting quotations with proper specifications and scopes of work
- Supervise project work in common areas and schedule testing work for relevant building certificates and license renewal
- Manage and supervise the management team, and recommend and motivate team’s work performance
- Manage and maintain all upkeeping activities of the site/estate
- Carry out full administrative, financial, and maintenance functions
- Lead and manage client relationships
- Be fully responsible for the day-to-day operation of the building/condominium
- Supervise and coordinate all maintenance and administrative staff assigned to the building/condominium
- Carry out maintenance functions to the highest standard expected by the client and the subsidiary proprietor
- Lead a team of personnel providing maintenance, security, administrative, and car park management
- Ensure all contract work/routine service is carried out as specified in their contract agreement
- Review all contracts, agreements, and insurance before their expiry and recommend renewal or call for quotation/tender
- Coordinate council meetings and annual general meetings
Requirements
- 3 to 5 years of relevant working experience
- Higher NITEC in Facilities Management and/or Diploma in Integrated Facility Management, Real Estate Business, Hotel & Leisure Facilities Management, or equivalent qualifications