About This Role
An Estate Manager who enjoys creating order around a fast-moving principal and family life is sought to support a busy entrepreneur and family across personal logistics, travel, calendar, inbox, household coordination and daily life operations. This is a high-trust, highly practical, in-person role, not a traditional office-based assistant role. The core mission is to remove decisions, admin, logistics, friction and unnecessary communication so the principal can focus on business, family, health and high-value work.
Responsibilities
- Manage daily logistics and priorities
- Remove unnecessary decisions from the principal's day
- Handle errands, bookings, reservations, purchases and returns
- Coordinate appointments, suppliers, deliveries and services
- Make sure practical issues are solved before they become problems
- Create systems, checklists and routines that make life smoother
- Sit down with the principal once per day to go through priorities, decisions and open loops
- Manage and protect the calendar
- Schedule meetings, calls and personal appointments
- Filter emails and escalate only what truly needs attention
- Draft replies and, over time, reply on behalf of the principal where appropriate
- Manage selected communication channels once trust is established
- Reduce noise, unnecessary communication and low-value decisions
- Follow up with people so nothing falls through the cracks
- Book flights, hotels, transport and restaurants
- Create itineraries and travel plans
- Coordinate luggage, packing lists and practical travel preparation
- Travel ahead or alongside the principal to ensure everything is ready
- Check hotel arrangements, rooms, transport, food, gym access and local logistics
- Solve issues before arrival
- Make sure travel feels seamless and low-friction
- Coordinate with the maid and other household providers
- Make sure the home is prepared and functioning smoothly
- Manage repairs, suppliers, maintenance and deliveries
- Coordinate laundry, dry cleaning, car-related tasks and other practical matters
- Make sure groceries and key household items are stocked
- Coordinate food, meals, restaurant bookings and delivery
- Help practically with food on occasion if needed
- Support family logistics where relevant
- Coordinate groceries and meals
- Understand dietary preferences
- Book restaurants that fit preferences
- Coordinate with the maid on food preparation
- Manage health-related appointments such as doctors, dentists, physio, etc.
