Entertainment Coordinator

About This Role

This administrative role supports multiple executives who oversee the programming and development of unscripted content for NBC. The coordinator acts as a department liaison, communicating with both internal divisions and the external business and creative communities.

Responsibilities

• Manage heavy phones, calendar, and contacts for executives
• Maintain pitch logs and handle development research
• Manage expenses and coordinate travel
• Own guest lists for various NBC show tapings
• Build out decks for both internal and external meetings
• Track internal documents (i.e. status of pitches, what has been passed on, what the team is acquiring), proactively staying on top of deadlines
• Track multiple productions and manage the master production calendar
• Interface with creative executives, agents, producers, production companies, and talent on a regular basis, always ensuring professionalism and great customer service
• Share creative insight and voice opinions on projects, gaining exposure and immersion across the full development and production process
• Complete other development and administrative duties as assigned

Requirements

• 2+ years of administrative experience in the entertainment industry
• Working knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook

Nice to have:

• A highly creative individual with strong interest in reality competition programming and production
• Working experience at a network, agency, and/or production company/office
• Previous experience managing an executive-level desk/office in fast-paced environment
• Working experience with Canva and AI platforms
• Utmost confidentiality and discretion needed
• Ability to anticipate the needs of the executives/team
• Detail-oriented with excellent organizational, communication, and multi-tasking skills
• Personable with the ability to interface with the creative community and all levels of NBCUniversal staff
• Ability to work well with others and collaborate across the organization to achieve goals, exercising professionalism
• Open and flexible to work outside standard business hours

Benefits

• Company sponsored benefits, including medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• Variety of other discounts and perks

Important Details

• Work format: hybrid, generally contributing from the office a minimum of four days per week