About the role
🚀 We are hiring! 🚀
Location: Dublin (100% Onsite)
Contract: 6-Month Fixed-Term Contract
Role Overview
We are seeking an organized, proactive, and experienced Employee Experience & Travel Coordinator to manage dynamic workplace operations and oversee comprehensive travel logistics. This fully onsite, junior-to-mid-level role is ideal for an administrative professional who thrives in a fast-paced environment, possesses strong attention to detail, and takes pride in delivering an exceptional employee and visitor experience.
Key Responsibilities
Travel Logistics & Management
- End-to-end booking of flights, accommodation, and ground transport via corporate travel management platforms (e.g., Egencia)
- Managing travel itineraries, last-minute changes, and employee inquiries
- Coordinating housing and logistics for interns, new hires, and visiting teams
- Handling airport transfers and oversight of travel-related invoicing and expense reconciliation
Office Operations & Front of House
- Serving as the primary point of contact for welcoming visitors, clients, and vendors
- Managing front-of-house operations, post, deliveries, and courier services
- Overseeing meeting room reservations, setup, and technology prep
- Maintaining office inventory, ordering supplies, managing food/catering services, and keeping communal spaces organized
- Liaising with external vendors, contractors, and facility managers
Employee Engagement & Administration
- Coordinating onboarding logistics, including facility tours and initial workplace orientation
- Assisting with the planning and execution of internal events, social initiatives, and team gatherings
- Providing robust administrative support, including document formatting, invoice processing, and basic reporting
Required Experience & Skills
- Proven experience in a fast-paced office administration, executive support, or workplace experience role
- Demonstrated expertise in corporate travel management and complex coordination
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and travel booking software
- Exceptional organizational skills with rigorous attention to detail
- Strong interpersonal and communication skills with a customer-first mindset
What You Bring
- A proactive, solution-oriented approach with the ability to multitask effectively
- Dependability and discretion in handling operational and employee details
- A high degree of adaptability in a dynamic, hands-on environment
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