Emergency Response Assistant

Duties

Reads incoming correspondence, publications, regulations, and directives that may affect the organization, including correspondence related to emergencies involving FDA regulated products. Determines which items are of interest to the supervisor and which ones affect subordinate segments of the organization. Coordinates with subordinate supervisors to establish any action required, briefing the supervisor on progress.

Using formal procedures, serves as the organization's focal point for providing correspondence services for an organization with subordinate units. Responds to requests for information concerning organizational functions, personally preparing a variety of administrative reports. Anticipates the need for information and systematically prepares material so that it is immediately available for the supervisor's needs. Decides whether important or emergency matters should be brought to the supervisor's attention when he/she is not in the office.

Using formal procedures, serves as the organization's focal point for providing correspondence services for an organization with extensive responsibility for coordinating work outside of the organization. Reads incoming correspondence, publications, regulations, and directives. Determines which items are of interest to the supervisor and which ones affect subordinate segments or work performed externally. Coordinates with a variety of individuals inside and outside of the organization to establish required actions, briefing the supervisor on such activity, its results, and status.

**Responds to requests for information concerning organizational functions, personally preparing a variety of administrative reports. Anticipates the need for information and systematically prepares material so that it is immediately available for the supervisor's needs.

Decides whether important or emergency matters should be brought to the supervisor's attention when he/she is not in the office.**

Qualifications

In order to qualify for an Emergency Response Assistant, GS-303-5, you must have one year of specialized experience, equivalent to the GS-4 in the Federal service, experience that demonstrates the experience providing a variety of emergency staff support and program management assistance.

Documenting experience:  In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.  Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Education

THERE IS NO EDUCATIONAL REQUIREMENT FOR THIS POSITION.

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program.  For further information, click on foreign education.