About the role
Description
The Secretary of State Office is a constitutional office within the General Government Cabinet of the Commonwealth of Kentucky. Our office offers several services that support citizens and business entities in the Commonwealth. The office of the Secretary of State is seeking a highly organized, ethical, and experienced professional to serve as Deputy Chief Election Administrator. This leadership role supports the planning, coordination, and delivery of fair, transparent, and efficient electoral processes. The successful candidate will assist in managing election operations, ensuring compliance with electoral legislation, and leading teams responsible for voter registration, polling operations, election logistics, and stakeholder engagement. Performs functional supervision over three or more complex areas of the Office of Administration.
If you are looking for a positive work environment and a career where you can make a difference, then the Election Administrator Deputy Chief position may be just what you are looking for.
Responsibilities May Include But Are Not Limited To
- Assist the Chief Election Administrator in overseeing all aspects of election planning and delivery.
- Coordinate election operations, including voter registration, polling station management, ballot administration, and vote-counting processes.
- Ensure compliance with relevant electoral laws, regulations, policies, and procedures.
- Represents the Secretary of State before the General Assembly giving testimony on proposed election legislation, the Kentucky County Clerk's Association, KACo, League of Cities and other related groups.
- Supervise and mentor election staff, temporary workers, and election officials.
- Develop operational plans, timelines, budgets, and risk management strategies.
- Support procurement and management of election materials, equipment, and technology systems.
- Liaise with government agencies, political parties, candidates, community organizations, and other stakeholders.
- Prepare reports, briefings, and recommendations for senior leadership and governing bodies.
- Lead special projects aimed at improving election administration and voter services.
- Act on behalf of the Chief Election Administrator when required.
- Assists the Secretary of State's Director of Communication with media inquiries relating to election procedures and matters.
- Custodian of records and liaison to KDLA regarding record retention.
- Supervises staff in summons, customer service, executive journal, and IT. Supervises fiscal office and provides management of all financial and fiscal reporting, purchasing, accounting and all related financial activities.
- State Fair Coordinator. Secures contracts for booth space, electrical outlets, and transportation of goods to and from the fair. Secures badges for staff and coordinates staffing assignments for the fair. Ensures each division provides print pieces to be accessed by the public. Assists in procurement of goods. Trains staff for state fair.
Essential Qualifications And Experience
- Significant experience in election administration, public sector management, governance, or regulatory operations.
- Demonstrated leadership and staff management experience.
- Strong knowledge of electoral legislation, procedures, and best practices.
- Excellent organizational, analytical, and problem-solving skills.
- Strong written and verbal communication abilities.
- Ability to manage multiple priorities and meet critical deadlines.
- High level of integrity, impartiality, and professionalism.
Minimum Requirements
EDUCATION:
Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:
Four years of administrative or management experience in elections, which can include, but is not limited to, experience in voter registration, candidate filings and certification, election official training, and interpreting and administering election statutes and administrative regulations.
Substitute EDUCATION for EXPERIENCE:
NONE
Substitute EXPERIENCE for EDUCATION:
Administrative or management experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
NONE
Working Conditions
Typical working conditions for a specific position may be listed on the individual position description.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
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