EHR Healthcare Administrator

About This Role

This role serves as the operational backbone of Axle's new EHR Consulting Services division, which delivers implementation, optimization, and go-live support for Epic, Oracle Health, and Meditech to healthcare organizations. The Healthcare Administrator will oversee contract execution, compliance documentation, and workforce screening across a blended staffing model. The position connects the Sales/BD team, the recruiting team, and external clients to ensure proper contracting, consultant screening, and compliance for every engagement.

Responsibilities

• Own execution and tracking of Client Master Service Agreements (MSAs), Statements of Work (SOWs), Independent Contractor Agreements (1099s), C2C vendor agreements, and W2 employment agreements
• Maintain and manage the Epic Vendor Access Approval process and other vendor-specific credentialing requirements
• Ensure the division maintains an active HIPAA Business Associate Agreement (BAA) and stays current on HIPAA compliance obligations
• Track and manage general liability, professional liability, and cyber liability insurance requirements
• Manage background check and drug screening processes for all consultants prior to client placement, per hospital and health system requirements
• Support correct worker classification across the W2 / H1B / 1099 / C2C staffing model, flagging compliance risk where classification is ambiguous
• Coordinate with legal/immigration support on H1B compliance requirements, including USCIS filings and prevailing wage documentation, for long-term specialized placements
• Maintain a centralized system of record for all contracts, compliance documentation, and screening results
• Build and maintain repeatable documentation templates and checklists as the division scales
• Ensure audit-readiness of all compliance files at all times
• Serve as the connective tissue between Sales/BD, Recruiting, and clients — ensuring compliance and paperwork never become a bottleneck to placement
• Support onboarding logistics for new consultants (W2, 1099, C2C, and H1B) in coordination with recruiting
• Contribute to the buildout of supporting systems, including contract management tools and HIPAA-compliant communication platforms

Requirements

• 3–5+ years of experience in healthcare administration, HR/staffing compliance, or contract operations, ideally within healthcare IT staffing, consulting, or a related regulated industry
• Working knowledge of HIPAA compliance requirements and Business Associate Agreements
• Experience with worker classification issues across W2, 1099, and contractor/vendor models
• Experience coordinating background checks and drug screening processes, ideally in a healthcare or hospital-adjacent context