Documentation Archivist

About This Role

This contract role as a Documentation Archivist involves managing and maintaining company records, both physical and digital. The position requires a detail-oriented individual with strong organizational skills to handle archiving, retrieval, and destruction of documents, as well as communication with external storage suppliers.

Responsibilities

• Scan records to the Intact system
• Archive records and maintain filing list for records stored in outside storage location
• Communicate with outside storage location supplier for archiving, retrieval, and destruction
• Evaluate the supplier as per SOP QAM-213 Evaluation of suppliers
• Arrange copies of records as per C of A order (client request) and send to client
• Assure time is accounted for the activities to charge clients
• Send records to an approved offsite storage location on client request
• Provide Scan Packet Cover Sheet and Raw Data Cover Sheet
• Retrieve and re-file records when requested
• Provide testing record for client and SGS personnel
• Provide mutual back-up support to other members in the team as required
• Process incoming and outgoing mail when assigned
• Communicate in a timely manner on all levels with information that is needed to make a quick decision
• Attend training sessions and ensure that training binder is current
• Have a training record for every SOP version executed; if absent during training sessions, ensure training is performed and documented
• Assist with Reception coverage as needed
• Assist with the preparation of courier shipments
• Prepare and supply the scanning cover sheets as per request

Requirements

• College Diploma or equivalent
• Proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned
• Excellent organization skills and is detail oriented
• Must be able to read, understand and follow work instructions in a safe, accurate, and timely manner
• Proficient in using various types of computer software (Word, Excel, PowerPoint & Outlook)
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment

Important Details

• Contract: 3-6 month contract

About the Company

SGS is the world's leading testing, inspection, and certification company, recognized as the global benchmark for sustainability, quality, and integrity. Its 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer, and more interconnected world.