Document Controller

About This Role

This full-time Document Controller role supports UK Mining operations within the GCC region. It involves storing and managing documentation in line with company procedures, as well as ensuring that project documentation and client deliverables are transmitted and received according to project procedures using various EDMS programs. The role suits a detail-oriented, dependable, and trustworthy individual with a good appreciation for deadline-driven environments, who can work independently and is highly motivated.

Responsibilities

• Independently work in ACC, help set up the deliverables list and manage workflow
• Record issued documents in accordance with Project Life Cycle procedure
• Receive and/or download drawings and documents from the EDMS and file in the appropriate directory
• Provide the project manager with a schedule of documents received and transmitted including revisions
• File electronic incoming documentation
• Prepare and maintain the Master Document Register throughout the project
• Circulate received/downloaded documents to the project team in client's EDMS and WSP CDE
• Keep a log of incoming and outgoing information
• Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM)
• Take responsibility for high-level review of project life cycle-controlled documents
• Set up and maintain document issue sheets throughout the entire project
• Check standard details on outgoing documents and drawings for inconsistencies, revision changes, and format

Requirements

• Ideally 3-5 years of experience in Document and Data management in a multi-discipline detail design engineering environment and operations
• Experience of uploading/downloading from online collaborative websites is essential
• Conscientious and methodical with excellent organisational skills
• Excellent time management skills and capable of managing own time/workload across multiple projects
• Excellent communication skills as all projects will be UK based and daily coordination with the project team in UK is required
• Experience in EDMS's like ACC and Aconex is preferred
• Experience in working on ACC, helping set up the deliverables list and managing workflow

Important Details

• Schedule: full-time

Background Verification

• Employment with WSP India is subject to the successful completion of a background verification (BGV) check conducted by a third-party agency appointed by WSP India
• Candidates are advised to ensure that all information provided during the recruitment process, including documents uploaded, is accurate and complete, both to WSP India and its BGV partner