Document Controller

About This Role

Document Controllers manage the intake, handling, and storage of project-related documents and the project or program's Information Management System. This role involves compiling reports, archiving materials, and ensuring seamless document management, as well as facilitating system access for the project team while meeting security and privacy requirements.

Responsibilities

• Set up, copy, scan, and store documents
• Create templates
• Manage requests for documentation
• File documentation in both physical and digital records and ensure appropriate storage
• Manage document versions and ensure that the latest versions are always accessible
• Review and maintain the accuracy of records, editing where necessary to ensure they are kept up to date
• Ensure that documentation complies with relevant standards and requirements
• Liaise with all levels of the project team and potentially external parties
• Distribute project-related information in an appropriate secure manner
• Manage the processes around documentation within the organization
• Maintain confidentiality around sensitive documentation
• Prepare both regular and ad-hoc reports on projects when required
• Train team members on document management processes and systems

Requirements

• Excellent communication skills and interpersonal skills
• Familiarity with project management
• Hands-on experience with SharePoint, MS Office, and MS Excel
• Familiarity with other document management software
• Working knowledge of major Common Data Environments and Information Management Systems
• Proficient typing and editing skills
• Data organization skills
• Attention to detail
• Time management skills
• Analytical and able to problem-solve, especially pertaining to the management of document-related issues
• Ability to work collaboratively with various disciplines and within client environment
• Exposure to project management methodology
• Proven work experience as a Document Controller or similar role
• Must be able to obtain necessary security clearances required by the role

Benefits

• Wide array of compensation, benefits, and well-being programs
• Access to industry-leading technology and thinking
• Transformational work with big impact
• Work flexibility

Important Details

• Work location model: Hybrid

About the Company

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design, and engineering to program and construction management. With over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers, and other professionals, AECOM partners with clients to solve the world’s most complex challenges and build legacies for future generations. It is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025.