Document Controller

About This Role

This role involves managing and controlling project documentation, ensuring all details are accurately recorded and distributed. The Document Controller will work with various digital platforms and maintain compliance with company procedures, supporting project personnel and clients with timely and quality-checked documents.

Responsibilities

• Gather information for implementing new projects
• Document project details
• Work on digital platforms such as BIM 360, ACC, Procore, CX Alloy, and Asite
• Manage document control software system, ensuring all parties receive adequate training and use the system
• Ensure timely distribution of documents and drawings to project personnel
• Work in accordance with company procedures and guidelines
• Distribute drawing transmittals, reviews, RFIs, and submittals to clients, designers, and subcontractors
• Submit documents and create transmittals
• Receive and perform full quality checks on all drawings and documents transmitted by lead consultants
• Implement and check the naming convention on the project as per company and project requirements
• Track pending documents through weekly progress reports
• Notify involved parties to take appropriate action on pending documents
• Export files in the required format
• Manage and track the time management system, reporting regularly
• Return quarantined documents to the issuer for full correction and re-issue
• Maintain controlled document registers and associated documentation
• Update the master document register (MIDP) daily
• Administer BIM360 (or any other platform used on the project): add member licenses, add new companies
• Implement, upload, and manage the O&M file on the project and transfer all information to the client platform as per project requirements
• Fully control Mercury platform and the client platform
• Assist with day-to-day activities, including administration duties, helping develop SOPs, training, document creation
• Produce different reports for PM, Client, BI
• Perform data entry on SAP, run SAP reports and queries
• Maintain up-to-date Org Charts
• Take meeting minutes where required for PM
• Liaise with Scheduler, Safety Manager, Client, project team
• Develop and maintain filing systems
• Perform general administration including typing, printing
• Cover for the Time Administration of the Project when required
• Perform all other duties associated with this role

Requirements

• Strong administration experience