About This Role
This Director of Logistics position is responsible for coordinating, supporting, and executing the logistics of all sale vehicles that pass through all company locations to final customer delivery. The role oversees the entire cycle of the distribution process, from vehicle arrival and monitoring department preparation to final customer delivery.
Responsibilities
- Plan, schedule, and ensure on-time delivery of sale vehicles to customers using employed or contract vendors
- Recruit, hire, and manage company-employed drivers and other direct reports according to company policies and objectives
- Plan, schedule, and ensure timely movement of vehicles from manufacturers if needed, vehicles in-process for sale, stock vehicles, lease vehicles, and other vehicles in support of Service and Graphics departments
- Maintain constant communication with all departments regarding any changes in delivery schedules
- Oversee and manage receipt of sale vehicles; check-in and verification (serial number, stock number, customer), vehicle condition, and communications to all relevant departments
- Oversee and manage final sale vehicle preparation; vehicle washing and detailing, final vehicle inspections, and delivery coordination with sales staff and customers
- Lead and organize bi-weekly operations meetings, using company systems (KARMAK, ClickUp, etc.) ensuring clear communication and understanding by all departments of bus delivery timeframes
- Support and utilize company scheduling tools (ClickUp) producing accuracy, timeliness, and effective department communications, including prompt notifications to the accounting department when vehicles are delivered to customers
- Ensure received and "ready for delivery" sales vehicles are inspected, interior and exterior, for defects, and communicate any issues to the service department promptly
- Manage and direct wash bay scheduling, utilizing company staff or vendors, ensuring that final vehicle physical condition (exterior and interior) meets company requirements
- Manage and direct sale vehicle photo requirements, ensuring accuracy and proper storage in company shared drive folders
- Monitor and ensure all legal requirements of employed drivers are met, specifically licensing, medical cards, driver logs, etc.
- Report all vehicle accidents promptly to CFO and Human Resources, submitting timely and accurate accident reports, leading accident investigations, and complying with directives from Human Resources
- Assist Human Resources, help ensure compliance with all DOT and other government legal regulations for employed drivers
- Assist CFO with review, approval, and management of transport vendors
- Ensure proper insurance documentation for all vehicle movements
- Manage, review, and approve all expenses for employed drivers, obtaining all receipts and timely processing of expense reports
