Director of Facilities Project Management

About This Role

This leadership role is responsible for directing the full lifecycle of facilities projects, from concept to completion, ensuring delivery on time, within scope, and within budget. The Director of Facilities Project Management will lead and oversee all community capital improvement projects, facilities upgrades, and long-range maintenance initiatives. They will manage internal teams and contractors, write and evaluate RFPs, lead budget forecasting, and serve as a strategic partner to community leadership.

Responsibilities

• Lead the planning, execution, and oversight of major and minor capital improvement, maintenance, and reserve projects across the community
• Work closely with the Developer and their Executive Management Team
• Draft and review RFPs, negotiate contract terms, and ensure compliance with all contract deliverables and performance expectations
• Provide executive-level project updates and recommendations to the Executive Director, Board of Directors
• Oversee the work of vendors and subcontractors to ensure superior quality, timeliness, and budget control; evaluate ongoing performance and issue corrective actions as needed
• Manage the development and execution of a three- to five-year operational and reserve project roadmap in collaboration with the Executive Director and Operations team
• Conduct feasibility studies and cost-benefit analyses to support strategic project planning
• Establish and implement best-in-class project management processes and ensure adherence to safety standards and community guidelines
• Maintain accurate tracking logs, for example, for water and electric meter usage and irrigation infrastructure
• Oversee critical infrastructure including pump stations, medians, easements, and irrigation systems
• Support Facilities and Lifestyle teams during community-wide events and emergency response operations as needed

Requirements

• Bachelor’s Degree preferred
• Relevant experience in capital project planning, facility management, vendor oversight, large-scale operations and community infrastructure (5+ years preferred)
• Exceptional leadership, negotiation, and organizational skills, with the ability to manage multiple complex projects simultaneously
• Skilled in cost analysis, budgeting, and competitive bidding practices
• Proficient in Microsoft Office programs, especially Excel and PowerPoint, and comfortable preparing professional reports and budget summaries
• Strong knowledge of landscape maintenance, irrigation systems, and mechanical equipment such as pump stations
• Ability to communicate clearly and effectively with internal teams, homeowners, board members, and contractors
• Responsive and dependable for after-hours emergencies when required