Directing, coordinating, and administering the Facilities Management Department for Macon-Bibb County is the core responsibility of this leadership position. The role involves overseeing all aspects of facility and equipment maintenance, repair, and strategic planning, ensuring operational efficiency and compliance with county policies and industry standards.
Responsibilities
Manage the overall coordination of maintenance schedules for all Macon-Bibb County-owned or rented facilities and equipment
Oversee all maintenance and repair of facilities
Develop and maintain a functional computerized work order control system
Serve as contract coordinator for maintenance, repair, and inspection of elevators, fire alarms, fire sprinkler systems, boilers, and chemicals for cooling towers, solar power installations, and streetlighting infrastructure (both LED and conventional)
Evaluate and prioritize all incoming service calls and work orders
Prepare the general maintenance operating budget and administer expenditures; provide cost estimates to other county departments
Review all purchase orders
Work with functional division managers and supervisors throughout the department in preparing strategic plans and work schedules for departmental personnel
Train, supervise, evaluate, and discipline all personnel
Develop and implement a preventive maintenance plan for facilities and equipment
Review and approve department reports, purchasing card bank statements, purchases, and timesheets
Serve as board member on various community boards to decide important local matters such as the MATS Bd. (Macon Area Transportation Study) and the Pedestrian Safety Review Bd., and participate in local Road Safety Audits
Evaluate and oversee programs that include large contracted projects such as a county-wide vigorous solar energy program and ESCO energy saving capital improvement program
Work with the SPLOST coordinator on design and planning SPLOST building projects
Coordinate and oversee all large and small contract building and repair jobs
Serve on bid assessment and scoring committees for maintenance-related projects
Establish and maintain service level agreements (SLAs) and key performance indicators (KPIs) for HVAC, plumbing, and electrical vendors, including response time, first-time fix rate, preventive maintenance completion, safety incident rate, code compliance, and customer satisfaction
Publish quarterly vendor scorecards and conduct monthly operations reviews and annual performance evaluations tied to contract renewal decisions
Require specialty vendors to use the County’s computerized maintenance management system (CMMS) to receive work orders, record labor and parts, document permits, upload pre- and post-work photographs, and close out tasks
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Ensure CMMS data quality through routine audits and track warranties, serial numbers, and equipment lifecycle metrics
Implement pre-work permit checks, including hot work, lockout/tagout, and confined space requirements, and post-work inspections for code compliance and workmanship
Conduct random field audits each quarter, document deficiencies, and require written corrective action plans with target dates
Verify and maintain records of current Georgia licenses and required certifications for vendor personnel, including EPA Section 608, OSHA 10/30 training, and manufacturer authorizations, as applicable to the work
Restrict site access for vendor personnel who lack appropriate credentials and require ongoing training aligned with the scope of services
Ensure vendor adherence to applicable standards and codes, including NFPA 70/70E, International Mechanical and Plumbing Codes, ASHRAE 55/62.1/90.1, and Georgia State amendments
Coordinate with the Fire Department, Building Official, and Risk Management on inspections, permitting, and hazard mitigation
Enforce lockout/tagout (LOTO), arc-flash labeling, personal protective equipment (PPE), job-safety analyses (JSAs), and incident reporting requirements
Lead root-cause analyses for safety events and document lessons learned and preventive actions
Prequalify vendors and integrate performance-based incentives and remedies, including withholds, cure notices, and nonperformance penalties, into contracts in coordination with Procurement and in accordance with County policy
Coordinate with Procurement on competitive thresholds, bid specifications, sole-source justifications, emergency purchases, and change orders; maintain documentation in accordance with County policy
Review vendor invoices for accuracy, conformance to contract rates, and proof of deliverables, and reconcile invoices against CMMS records
Monitor budget impacts and implement cost-saving measures, including energy-efficiency retrofits and preventive maintenance optimization
Track refrigerant usage and recovery logs in compliance with applicable EPA requirements, minimize leaks, and ensure proper disposal
Advance energy and water conservation measures and partner with energy service companies (ESCOs), where appropriate, to verify savings through measurement and verification (M&V)
Centralize vendor communications through the CMMS and provide routine status updates to departments and building occupants
Collect stakeholder feedback after major service calls and incorporate results into vendor scorecards and continuous improvement plans
Requirements
Bachelor’s Degree in Construction Science, Engineering, Public Administration, or a related field
Five (5) years of experience in a diversity of functions including electric, plumbing, HVAC, general maintenance, and construction
Three (3) years progressive experience in a supervisory capacity
Possession of a valid Georgia Motor Vehicle Operator’s License
Possession of State of Georgia Unregulated Electrical License
Nice to have:
Certified Facility Manager (CFM) or Facility Management Professional (FMP)
Knowledge of the principles and practices of building maintenance and repair
Knowledge of the methods and practices involved in installing, maintaining, and operating a wide variety of electrical, electronic, building maintenance equipment, plumbing, heating, ventilation, and air conditioning equipment and of standard testing devices
Knowledge of national, State, and local building codes
Knowledge of general building maintenance
Knowledge of Macon-Bibb County and department policies and procedures, including personnel practices
Ability to establish, prepare, and monitor departmental operating and capital budgets
Ability to plan, delegate, and review the work of several operational units
Ability to prepare and present highly technical and complex electrical, building, HVAC, plumbing reports, and estimates
Ability to maintain effective working relationships with fellow employees, officials, other technical and professional business representatives, and with members of the general public
Skill in the use of a personal computer
Skill in various software programs including word processing and maintenance programs
Skill in oral and written communication
Knowledge of vendor management best practices, including SLA/KPI design, vendor scorecards, and corrective action plans
Knowledge of CMMS administration, data governance, and maintenance analytics, including failure modes and lifecycle costing
Knowledge of Georgia public procurement thresholds and documentation requirements, and alignment of technical scopes with bid and contract terms
Knowledge of applicable codes and standards governing HVAC, plumbing, and electrical systems and safety programs, including lockout/tagout, arc-flash, and hot work
Skill in developing technical specifications, scopes of work, and acceptance criteria for specialty services
Skill in conducting quality assurance and quality control (QA/QC) inspections, root-cause analysis, and continuous improvement initiatives
Benefits
Medical / Dental / Vision plans
Prescription coverage
Discounted Fitness centers
Deferred Compensation Plan
Flexible Spending Account(s)
Employee Assistance Program
Annual/Sick Leave
Group Life Insurance
401-A Retirement Contribution Plan - Matches up to 5%
Important Details
Application deadline: Continuous
About the Company
Macon-Bibb County's Facilities Management Department is responsible for directing, coordinating, and administering the county's facilities and equipment.
