About This Role
Directing the efficient provision of auxiliary services, including contracted custodial services, building repairs, maintenance, mailroom, and event management, is the core of this role. This position implements work processes and procedures to ensure a safe and well-maintained environment for students, faculty, staff, and the community. The Director of Facilities Management serves as a resource for University policies and provides guidance for the day-to-day operation of facility services, campus operations, and third-party vendors.
Responsibilities
- Confer and coordinate with service vendors on the scheduling and provision of contracted building and grounds maintenance services
- Monitor work and ensure repairs and work services provided comply with established quality standards and contract requirements
- Coordinate work efforts with the Vice President for Finance, Administration & Business Innovation/CFO, building engineers, and other external partners in establishing work processes and procedures for the efficient handling and prioritizing of service requests, building events, and response to emergency requests
- Draft and/or review all contracts for bidding, awarding, and sole source documentation as required and make recommendations to the Chief Financial Officer
- Administer the Facilities, Food Service, and Print Shop contracts, including participating in the selection process, negotiating contract terms, establishing an annual operational schedule, reviewing day-to-day operations to ensure compliance with contract terms, surveying students to ensure needs are met, and approving payment of all invoices, in conjunction with the Chief Financial Officer
- Manage all property (building, equipment, fixed assets, etc.) insurance policies, and athletic insurance
- Oversee the allocation of insurance premium costs to various University accounts
- Procure special insurance coverage
- Disseminate insurance information to the University community
- Problem-solve and administer claims
- Maintain the current list for all buildings and land
- Manage rental/lease property (if applicable) held by the University
- Ensure that all fixed assets items received are properly tagged and accounted for in the master file
- Ensure that annual reports involving inventory adjustments are provided in a timely manner to the administration as well as auditors
- Handle the disposal of surplus property and equipment when its use to the University is complete in accordance with procedures prescribed by the University
- Provide direct guidance for the overall operation of mailroom operations, fixed asset and property management, fleet management, and construction projects
- Organize and direct work in contract administration and risk management with the Assistant Vice President/Controller and the Chief Financial Officer
