Deputy Manager, Procurement and Administration - TJ / 1873268

Our client MENZIES-RAS Pvt Ltd is looking for a Deputy Manager, Procurement and Administration in Karachi

MENZIES-RAS Pvt Ltd is seeking a dedicated Deputy Manager for Admin & Procurement to oversee and coordinate all administration and procurement activities at the Karachi station. This role requires managing the full procurement cycle, ensuring timely acquisition of goods and services aligned with company policies, and maintaining effective vendor relationships. The position also entails cost control, budget oversight, and comprehensive administrative support to maintain smooth operations. Although this role does not include direct team management Responsibilities

, the candidate must collaborate closely with multiple departments and stakeholders to deliver operational excellence.

The ideal candidate holds a strong background in procurement and administration, equipped with expert knowledge in vendor management, contract handling, and facilities management. Proficiency in advanced MS Office applications, especially Excel, alongside skills in negotiation, reporting, and data analysis is essential. Additionally, the Deputy Manager is responsible for driving process improvements, ensuring compliance, and supporting audit activities while fostering excellent coordination with internal and external parties to meet organizational goals efficiently.

Responsibilities

• Manage end-to-end procurement processes for the Karachi station following approved policies to ensure timely and cost-effective sourcing of goods and services.
• Evaluate supplier quotations, prepare comparative statements, and negotiate terms to secure competitive pricing while meeting operational requirements on quality and specifications.
• Identify and establish relationships with new and reliable vendors to maintain supply chain continuity and pricing competitiveness.
• Oversee vendor performance by monitoring delivery timelines, service levels, and product quality; provide necessary support for vendor onboarding and conduct regular evaluations.
• Manage procurement and administrative expenditures in line with approved budgets, identify cost-saving opportunities, and recommend measures to optimize recurring costs and contracts.
• Coordinate daily administrative functions including facilities management, maintenance, housekeeping, security, and general office services to ensure a safe and functional work environment.
• Oversee contracts related to administrative and service providers, monitor expiry dates, service quality, and renewal processes to prevent disruptions in operations.
• Prepare comprehensive management information system (MIS) reports, maintain procurement trackers, analyze data relating to expenditure and vendor performance, and create presentations and dashboards for senior management.
• Ensure strict compliance with company procurement policies, procedures, and documentation standards to facilitate internal and external audits.
• Identify inefficiencies and implement improvements in procurement and administrative workflows to increase operational efficiency and reduce turnaround times.
• Liaise and coordinate extensively with internal departments including Operations, Finance, Risk, HR, IT, and Supply Chain to understand and address station-level requirements promptly and effectively.
• Demonstrate professional ownership and responsiveness in handling critical administrative and procurement requirements and support any additional Responsibilities

assigned by leadership.