Deputy Chief Administrative Officer

About This Role

Directing and coordinating administrative functions for a college, school, and trust is the core of this role, assisting the Chief Administrative Officer. This position suits a leader with strong organizational skills who can manage diverse teams and ensure compliance with various regulatory bodies.

Responsibilities

• Assist the CAO in planning, directing, and coordinating administrative functions for the college, school, and trust, including facilities management, human resources, finance coordination, procurement, and regulatory compliance
• Oversee day-to-day administrative operations, including maintenance of campus infrastructure, security, and general office administration
• Ensure compliance with statutory requirements, including affiliations with universities, UGC/AICTE/NCTE guidelines, trust regulations, audits, and government schemes
• Coordinate with academic heads, principals, and department leaders to support smooth functioning of educational activities
• Handle budgeting and financial administration support, including monitoring expenses, vendor management, and resource allocation for administrative purposes
• Liaise with external stakeholders such as education department, University, regulatory bodies, parents, vendors
• Implement and monitor policies related to safety, health, environment, and institutional governance
• Prepare reports, MIS data, and documentation for trust meetings, board of trustees, and regulatory submissions

Requirements

• Strong leadership and interpersonal skills with the ability to manage diverse teams
• Excellent organizational and multitasking abilities in a fast-paced environment
• Proficiency in MS Office Suite, ERP systems, and educational management software
• Knowledge of local regulations, including those specific to Mumbai and Maharashtra education boards
• Effective communication skills in English, Hindi, and Marathi (preferred)
• Problem-solving mindset with attention to detail and a commitment to ethical practices
• Ability to handle confidential information with discretion