About This Role
This position provides comprehensive operational and administrative leadership for the Department of Civil and Environmental Engineering, working with a high degree of independence within broadly defined departmental goals and objectives. Reporting to the Department Chair, the incumbent provides strategic leadership and administrative oversight in support of the department's academic, research, and public service mission. The role directs the department's core administrative and operational functions, including finance, research administration, human resources, academic administration, student affairs, information technology, and facilities, through a team of five direct reports and one indirect report.
Responsibilities
- Establish and implement operational policies and protocols
- Lead short- and long-term strategic planning for academic programs, budgets, staffing, and resources
- Oversee fiscal, personnel, facilities, and administrative operations
- Provide strategic stewardship and oversight of an annual portfolio of approximately $23 million in operating, state, and sponsored research funds
- Ensure sound financial management, regulatory compliance, operational excellence, and exceptional service in support of the department's faculty, staff, students, and research enterprise
Requirements
- 3 to 5 years of progressively responsible experience in academic or research administration
- Demonstrated working knowledge of management principles and practices
- Demonstrated skill in budget management and analysis of financial operating data to determine costs, control operations, cost effectiveness, and budget maintenance
- Ability to define staffing needs, recruit, train, supervise, evaluate performance, and take disciplinary actions
- Demonstrated excellent customer service and strong interpersonal skills to work effectively and build cooperative, effective relationships with faculty, staff, students, senior management and advisory board members
- Ability to maintain strict confidentiality and handle sensitive information
- Ability to work independently, to establish priorities, and to accomplish departmental goals and objectives
- Ability to identify and resolve complex administrative problems departmentally and across organizational boundaries
- Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies and procedures
- Bachelor's Degree in business administration, finance or a related field or equivalent combination of education and experience
Nice to have:
- Experience with financial management and supervision of professional staff
- Working knowledge of UC policies and procedures in the areas of: academic, staff, and apprentice personnel; student affairs; budget and accounting; contract and grant administration; travel, purchasing, and equipment management
