Data Specialist

About This Role

This role supports the Occupational Health Clinic by performing physical screenings, maintaining employee health records, managing supplies, monitoring quality improvement, and conducting immunization programs. The specialist assists in managing work-related injuries, illnesses, and communicable disease exposures, and supports the Employee Health and Safety Program (EHSP) Coordinator and clinical team. There is an opportunity to specialize further in employee health or become an Occupational Health EHSP coordinator.

Responsibilities

• Assist in daily, weekly, monthly, and quarterly clinic reports to support the EHSP and OHS program
• Retrieve and reconcile medical records and loose documentation from ancillary departments, facilities, vendors, etc., and scan into OHS EMR
• Perform daily routine data entry of clinical services and clinical charges to maintain patient charts
• Assist with release of information (ROI) requests
• Assist with monitoring phone calls and voicemails for Employee Health, and respond timely to Employee Health emails
• Coordinate with OHS Management and OHS clinic staff to retrieve records from outside medical record entities, such as MEDITECH, eScreen, and Oxford sites
• Maintain Employee Health patient recall reports and letters
• Assist in Employee Health clinical services and records audits to ensure quality and safety of the EHSP and OHS program
• Plan and take responsibility for employee health programs such as TB Testing, exposure prevention, immunization drives, accident prevention, and root cause investigations
• Determine availability of vaccine, schedule, and coordinate “immunization / TB clinics” as needed
• Provide notice of “immunization clinics” to Health Care System employees and public relations in a timely manner
• Assist with the management and reporting of employee exposures to communicable disease in cooperation with facilities Infection Control Coordinator
• Obtain list of departments at risk and work with Directors to inform and protect exposed employees
• Escort clients to exam/treatment areas and prepare them for physician visit
• Take appropriate medical histories and obtain sufficient information (including appropriate vital signs) regarding patient medical complaints to optimize the practitioner’s time spent with the patient
• Document all clinical information, results, and patient notification in the proper sections of the chart
• Perform health screenings for all HCA/St. David’s Healthcare facilities and other client companies
• Identify and discuss significant findings regarding medical history and immunization requirements
• Refer significant findings to the clinic physician or Coordinator EHSP as appropriate
• Assist with exams and treatment procedures as needed