About This Role
The Data Specialist is responsible for accurately collecting, documenting, managing, and tracking data across the Club’s 21st Century Community Learning Centers (21st CCLC) programs. This role involves developing and implementing a comprehensive data system in collaboration with the Program Director, supporting program evaluation, compliance, continuous improvement, and reporting requirements for various educational and club organizations. The specialist is expected to uphold the organization’s core values and foster positive relationships with all stakeholders in a mission-driven environment.
Responsibilities
- Understand the Boys & Girls Club Mission
- Conduct oneself in a manner that is supportive of teamwork
- Maintain organized file system, both digital and physical
- Conduct outreach to parents via email and telephone
- Perform data entry in various systems as assigned
- Gather registration forms, attendance sheets, and other required program forms
- Assist in arranging transportation for the program
- Complete and submit attendance/program reports by required deadlines
- Participate in organization-wide training, staff meetings, and special events
- Complete 12 hours of training annually, as required by NJDCF
- Assist in using data to make informed decisions for program improvement
- Maintain confidentiality of youth, families, and all program matters
- Develop procedures and strategies to collect and share data
- Report any suspected case of child abuse immediately as outlined in the Child Abuse Prevention policy
- Adhere to all standards outlined in the “Employee Handbook”
- Perform any other duties as assigned by the supervisor
- Arrive daily for scheduled workday on time and prepared for work shift
- Clock in or complete time sheet daily upon arrival and at the end of the work shift
- Maintain a professional appearance and conduct business using a customer-centered approach
- Participate in staff meetings, surveys, and questionnaires as needed by the program or organization
- Assist senior staff as necessary to ensure successful outcome of the Club’s operations and mission
- Contribute to implementing and carrying out programs and activities daily
- Contribute to creating a positive Club environment that facilitates the achievement of youth development outcomes in Academic Success, Good Character & Citizenship, and Health Lifestyles
- Manage student conflict, problems, and emergencies, analyze situations, comprehend problems, and draw reliable conclusions taking appropriate action without waiting for direction
- Act as a role model by actions in both professional and private life
- Provide guidance and mentoring to help make appropriate choices regarding educational, personal, physical, social, emotional, and career decisions
- Contribute to ensuring a healthy and safe environment for members
- Contribute to ensuring that facilities, equipment, and supplies are maintained
- Maintain confidentiality of members, employees, and Club information
- Oversee proper record keeping and reporting including daily attendance incident reports
- Report any suspected abuse to the Program Director and Site Coordinator to ensure proper reporting and documentation are completed
- Adhere to all policies and procedures
- Assume other duties as assigned
Requirements
- Completion of 30 college credits, which can be substituted with 2 years of relevant work experience
- Must attain CPR/First Aid and Child Abuse certifications within 90 days of hire
- Must be able to pass a drug/alcohol test at the employer’s request and comply with a “Drug Free” policy
- Must be able to provide valid identification for the completion of the employment eligibility verification information in accordance with the I-9
- Flexible and able to adapt to changes in the work environment
- Have access to reliable transportation to commute to and from work, to program locations, and for activities (such as meetings, classes, and workshops in and out of the immediate area)
- Ability to critically assess situations, solve problems, and work effectively under stressful situations
- Ability to understand and carry out varied instruction and procedures with minimal supervision
- Ability to communicate effectively and exhibit excellent relationship building skills with all levels of employees, management, and students (families)
- Does not use personal electronic devices during work shift (i.e. cellphone, earphones, etc.)
Important Details
- Schedule: Monday through Friday, between the hours of 9am–6pm, maximum of 20 hours per week. Some weekend hours may be offered periodically.
- Professional Development: 12 hours of training annually required, may be outside traditional work hours (mornings, nights, and weekends). Reasonable accommodation provided with prior notification. Employees reimbursed for reasonable expenses related to professional development according to organization policy.
- Working conditions: Performed at Thomas Jefferson Middle School with occasional travel to Wallington Jr/SR High School. Occasional offsite trips and activities.
About the Company
Under the direction of the Program Director, the Boys & Girls Club of Lower Bergen County (BGLBC) aligns with the goals and objectives of the Boys & Girls Club movement. The organization focuses on youth development outcomes.
