Data Specialist

About This Role

The Data Specialist is responsible for accurately collecting, documenting, managing, and tracking data across the Club’s 21st Century Community Learning Centers (21st CCLC) programs. This role involves developing and implementing a comprehensive data system in collaboration with the Program Director, supporting program evaluation, compliance, continuous improvement, and reporting requirements for various educational and club organizations. The specialist is expected to uphold the organization’s core values and foster positive relationships with all stakeholders in a mission-driven environment.

Responsibilities

• Understand the Boys & Girls Club Mission
• Conduct oneself in a manner that is supportive of teamwork
• Maintain organized file system, both digital and physical
• Conduct outreach to parents via email and telephone
• Perform data entry in various systems as assigned
• Gather registration forms, attendance sheets, and other required program forms
• Assist in arranging transportation for the program
• Complete and submit attendance/program reports by required deadlines
• Participate in organization-wide training, staff meetings, and special events
• Complete 12 hours of training annually, as required by NJDCF
• Assist in using data to make informed decisions for program improvement
• Maintain confidentiality of youth, families, and all program matters
• Develop procedures and strategies to collect and share data
• Report any suspected case of child abuse immediately as outlined in the Child Abuse Prevention policy
• Adhere to all standards outlined in the “Employee Handbook”
• Perform any other duties as assigned by the supervisor
• Arrive daily for scheduled workday on time and prepared for work shift
• Clock in or complete time sheet daily upon arrival and at the end of the work shift
• Maintain a professional appearance and conduct business using a customer-centered approach
• Participate in staff meetings, surveys, and questionnaires as needed by the program or organization
• Assist senior staff as necessary to ensure successful outcome of the Club’s operations and mission
• Contribute to implementing and carrying out programs and activities daily
• Contribute to creating a positive Club environment that facilitates the achievement of youth development outcomes in Academic Success, Good Character & Citizenship, and Health Lifestyles
• Manage student conflict, problems, and emergencies, analyze situations, comprehend problems, and draw reliable conclusions taking appropriate action without waiting for direction
• Act as a role model by actions in both professional and private life