Data Clerk - Junior High

Role and Purpose:
To maintain student records and schedules and to handle all mainframe computer needs for counselors.

Qualifications:
Education/Certification:

• High School Diploma/GED from an accredited institution, required.
  Experience:
• Two years clerical experience.
• Previous computer experience.

Special Knowledge/Skills:

• Proficiency in all general office skills.
• Be self-motivated, organized, and exhibit good interpersonal and telephone skills.
• Some school experience preferred.
• Knowledge of school activities and test days.

Major Responsibilities and Duties:
I. Administrative Support:

• Maintain student demographic data on computer.
  • Make changes as directed by counselors or assistant principal(s).
  • Enter new students on the computer.
• Maintain student grades on computer.
  • Collects, organizes, and submits grade.
  • Receives teachers' grade verification.
  • Makes grade changes from teacher's reports of completed grades.
• Assist front office.
• Back up attendance clerks.
• Back up substitute coordinator.
• Enroll/withdraw/transfer processing.
• Assists with processing grades, transcripts, progress reports and report cards.
• Maintain TREX Records and cumulative folders.
• Other duties as assigned.

II. Shared Responsibilities and Duties:

• Assists with the processing of student folders and transcripts.
• Assists with filing of folders.
• Assists in entering attendance as needed.

III. Working Conditions:
Mental Demands / Physical Demands / Environmental Factors:

• Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping.
• Motion: Moderate walking.
• Lifting: Regular light lifting and carrying (less than 15 pounds).
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.