About This Role
Coordinating criminal justice grant programs is the core of this role, which involves administering grants, providing technical assistance, and ensuring compliance throughout the grant lifecycle. The coordinator oversees implementation, monitors activity, and prepares progress updates and reports, working with various internal and external stakeholders.
Responsibilities
- Administer grant programs within a Division/Department
- Provide technical assistance as needed
- Oversee implementation of grants
- Monitor grant activity timeliness and compliance
- Oversee preparation of regular progress updates and reporting
- Coordinate all implementation aspects of assigned grants, working with the County Attorney’s office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third-party organization performing a component of the grant management process
- Prepare compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations
- Monitor agreements throughout program execution
- Prepare agreement amendments as needed and receive Board of County Commissioners (BCC) approval
- Oversee timely and compliant conclusion of the grant program by working closely with subrecipient/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement
- Prepare and maintain detailed workplans for each agreement with key deadlines and requirements
- Formally meet quarterly with all partners assigned and assure program objectives are met
- Provide technical assistance during program execution to partners
- Act as program subject matter expert in monitoring all partners, assuring all elements of program compliance are met, and supervise completion of monitoring related corrective action plans
- Work closely with assigned grant accountant on all common requirements to assure timely and compliant grant completion, including aspects such as executive summary development, match requirements, program income or other revenue tracking and usage
- May process purchase orders, review work orders and change orders
- Prepare draws for reimbursement and process program payments
- Conduct or attend interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs
- Prepare materials for BCC authorization, such as executive summaries and resolutions, and coordinate with the accountant on development of budget amendments
