This full-performance-level position involves taking, transcribing, and processing verbatim court and other judicial proceedings using stenographic or voice writing equipment. The work utilizes state-of-the-art computerized equipment to report, transcribe, and edit proceedings before proofreading, certifying, and distributing transcripts to relevant parties.
Responsibilities
Operate a court reporting steno machine or voice writing equipment
Record verbatim notes of testimony of court and other judicial proceedings
Utilize state-of-the-art computer-aided transcription and/or other equipment to produce transcripts
Interrupt proceedings as necessary to ensure accuracy and completeness of the record
Determine correct spelling of names, terminology, and other specifics of testimony
Transcribe notes of verbatim testimony
Complete a separate sheet of names, addresses, terms used, and other factual data from the testimony to ensure accuracy of spellings and language
Proofread rough drafts and/or utilize a proofreader at individual reporter's expense
Make corrections needed to produce timely and final transcripts to comply with Rule 4000
Process data from computer-aided transcription devices
Utilize court-reporter-specific software program to translate steno notes or voice notes into English
Utilize currently available computer hardware and techniques to produce electronic and/or hard copy transcripts directly from the computer system
Fill out billing forms within time limits and keep accurate and detailed records to comply with Rule 4000
Be subject to a very flexible schedule with occasional reassignment at the last minute
Sit for very long periods of time
Perform a variety of clerical and administrative tasks including answering phones and basic scheduling requirements
Work as part of a team of reporters to fulfill the needs of all judicial officers of the court
Possess excellent communication skills
Have knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Possess tact, good judgment, poise, and initiative
Maintain a professional appearance at all times
Possess excellent organizational skills to permit the production of transcripts within strict time limitations
Work well under pressure
Ensure accuracy of transcripts
Maintain records on status of workload
Provide necessary information to detail staff personnel for binding, lodging, filing, noticing, and forwarding of transcripts to judges, attorneys, and other authorized personnel, as outlined in the current "How To Do It" manual
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Compare final transcript to original steno notes and/or voice notes of testimony and, if necessary, make additions, deletions, or supplementations to the record when questions arise
Catalogue and maintain records of notes, electronic, and backup files
Maintain exhibits as required in the Exhibit Rule in assigned cases
Perform related tasks as required
Work remotely as required and function within the guidelines of the telecommuting policy
Communicate professionally with court, non-court personnel, and visitors
Work independently and as a team member
Timely answer questions from various court offices when asking for clarification or assistance
Cover phone and general secretarial duties when assistance is needed during breaks and absences of secretarial staff
Implement Rule 4000 guidelines and abide by all conditions therein
Be willing and able to work remotely within the requirements of the telecommuting guidelines when needed
Perform other duties as assigned
Requirements
RPR (Registered Professional Reporter) or NVRA (National Verbatim Reporters Association) certificate and/or Court Reporting associate's degree diploma and/or the meeting of minimum qualifications and skills for standard court reporting certification: 225 Q&A, 200 jury charge, 180 literary - all at 95% accuracy
Thorough knowledge of terminology and practices employed in the judicial system
Knowledge of principles, procedures, and practices of civil and criminal trials, hearings, and related court activities
Thorough knowledge of English grammar, spelling, punctuation, and usage
Skill in taking verbatim testimony stenographically or through voice writing technology of judicial proceedings involving multiple speakers, specialized testimony, emotional circumstances, and similar factors
Skill in editing and proofreading verbatim testimony
Ability to safeguard stenographic and voice writing notes and proper backing up of proceedings as required by PA Rule 4000
Ability to furnish adequate equipment for the efficient performance of duties and be proficient in utilizing such equipment (steno machine or voice writing equipment, computer with court reporting software, and a printer)
Pre-employment background check as required by policy
Excellent listening skills and hearing
Good English grammar and vocabulary, and punctuation skills
Ability to regularly lift and/or move equipment and/or office supplies and exhibits weighing up to ten pounds
Ability to occasionally lift boxes of records, exhibits, and/or office supplies
Ability to operate a steno machine or voice writing equipment, transcribe and edit using specific software, and basic computer skills related to court reporting software
Benefits
Comprehensive healthcare coverage
Pension plan
Flexible spending accounts
Tuition reimbursement program
Paid time off for sick leave, vacation, and holidays
Employee assistance program
Family medical leave
Important Details
Reporting relationships: Official Court Reporters report to the Director of Court Reporters
Team: 13 Official Court Reporters
Schedule: Very flexible, with occasional last-minute reassignment
About the Company
At Lancaster County, we understand the importance of work-life balance and are passionate about making a difference in the community.
