About the role
Who are we?
A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment. Our Maison is looking for talented individuals who contribute to developing and transmitting their expertise with care and no compromise. At Van Cleef & Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself. At Van Cleef & Arpels, we are proud to hire talents from many different backgrounds and experiences. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence.
YOUR MISSION: Assist senior executives to coordinate and administer a variety of programs and activities covering multiple Management activities, requiring a detailed knowledge of the organization's operations, procedures, and people. HOW WILL YOU MAKE AN IMPACT? - Coordinate and administer a variety of programs and activities covering multiple management activities, requiring a detailed knowledge of the organization's operations, procedures, and people. - Prepare complex reports, agendas, minutes of meetings, and tailored letters and emails for approval by a chief executive. - Develop and test administrative procedures to ensure they align with organizational needs. - Organize and prepare complex documents using various applications for technology devices, such as standard office software. Gather and summarize data for special reports. - Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events. - Identify instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct within the team, reporting and escalating issues as appropriate. - Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague. - Receive visitors and respond accurately and promptly to a broad range of questions and issues raised. - Achieve specific procurement goals or provide support to others while following established procurement systems and protocols. - Assign short-term work schedules to a team of subordinates to achieve expectations while following established timelines. - Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media. - Bachelor's Degree or Equivalent Level required. - Experienced practitioner able to work unsupervised. - Basic experience of coordinating the work of others. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Bachelor's Degree or Equivalent Level Experienced practitioner able to work unsupervised.
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