Coordinator of the Friends of The Bancroft Library (6299U), Library Administration #88438

Coordinator of the Friends of The Bancroft Library (6299U), Library Administration #88438 About Berkeley

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Departmental Overview

The Bancroft Library is the primary special collections library at UC Berkeley, and one of the largest and most heavily used libraries of manuscripts, rare books, and unique materials in the United States. Bancroft supports major research and instructional activities and plays a leading role in the development of the university's research collections.

Position Summary

The Friends of The Bancroft Library Coordinator serves an important role on The Bancroft Library's administrative team and is responsible for supporting and coordinating the library's engagement and communications with current and prospective donors, alumni, volunteers, the UC Berkeley campus community, and the general public. Reporting to the Bancroft Director, the Friends Coordinator works collaboratively with Bancroft and University Library staff to provide high-level administrative support for donor stewardship, public programs, communications (including publications), and special projects.

Alongside the Bancroft Director, the Friends Coordinator supports the members and activities of The Friends of The Bancroft Library, a University of California, Berkeley support group with 501(c)(3) nonprofit status. The Friends Coordinator works closely with The Friends of The Bancroft Library Council Executive Committee, which includes a rotating chair, co-chair, and treasurer, as well as the Friends Secretary, who is the Bancroft Director.

Application Review Date

The First Review Date for this job is September 9, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

30%

In collaboration with the Bancroft Director and Friends Council Executive Committee, coordinates activities of the Council of The Friends of The Bancroft Library, including planning, supporting, and developing agendas for quarterly Council meetings, committee meetings, and the annual meeting.

The Coordinator also assists in developing agendas, presentation materials, and written remarks for Friends of The Bancroft Library events and meetings.

20%

With the Bancroft Director and the UC Berkeley Library Development Office, serves as the lead Bancroft staff person focused on coordination of donor stewardship and cultivation within The Bancroft Library.

10%

Serves as Bancroft's key liaison with the UC Berkeley Library Communications Office. Prepares and/or assists in preparing written and visual materials, including Friends of The Bancroft Library publications (such as a regular newsletter and an annual "keepsake"), event calendars, and other written and visual outreach materials. May create social media posts.

10%

Designs and supports programs, events, and communication strategies for Bancroft donors, alumni, Friends of The Bancroft Library Council members, and other key constituencies of Bancroft Library programs. (Bancroft constituents may include, but are not limited to, donors, prospective donors, campus visitors, community representatives, government officials, the general public, alumni, prospective and current students, and their families/supporters.)

10%

Collaborates with the UC Berkeley Library Development Office and campus-level partners, as needed, in conducting research and discovery on donors and funds to support stewardship, as well as proposal and prospect development.

Assists the Bancroft Director and Library Development team in preparing for donor visits, including scheduling, running donor reports, preparing prospect briefings, and drafting presentations.

With the Library Development team, ensures donor information and data are accurate and up-to-date in campus systems.

10%

Coordinates Bancroft Library and Friends of The Bancroft Library meeting and event logistics.

Works with Bancroft and Library Development colleagues to facilitate tours of The Bancroft Library gallery, exhibitions, pop-ups, and open houses.

Also assists in planning and execution of library events, such as Homecoming and Cal Day.

5%

With the Bancroft Director, Friends Council Executive Committee, UC Berkeley Library Development Office, and University Library financial analysts, develops and monitors the Friends' annual budget.

Works collaboratively with internal and external stakeholders to maintain appropriate insurance coverage, prepare annual taxes, compliance reports, and additional associated documentation to support the group's continued operations as a 501(c)(3) organization.

5%

Provides high-level customer service to donors, alumni, visitors, scholars, and library colleagues by answering routine inquiries, including questions received by phone or email related to The Bancroft Library, the larger Library, or campus.

Required Qualifications

Thorough knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

Organizational skills including skill to meet prescribed deadlines; event planning skills.

Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus.

Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.

Skill in project management, including event planning and meeting deadlines.

Preferred Qualifications

Thorough knowledge of and/or ability to learn about the campus, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern.

Education / Training

Bachelor's degree in related area and / or equivalent experience / training. (Required)

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $77,000.00 - $87,660.00.

This is an exempt, monthly-paid position.

This is a full-time (40 hours/week) Career position eligible for UC benefits.