Coordinator, Marketing

About This Role

Coordinating marketing activities is the core of this role, providing operational and administrative support to Cleveland Clinic Abu Dhabi's Marketing & Communications function. The role manages budget tracking, supports marketing procurement, produces reporting and analytics, manages the marketing approvals process, and provides administrative coordination for the team. This ensures marketing activity is delivered on budget, on time, and in line with CCAD policies and applicable UAE requirements.

Responsibilities

• Maintain the Marketing & Communications budget tracker, recording commitments, purchase orders, accruals, and actual spend against approved budget lines
• Prepare monthly budget-versus-actual and forecast reports, highlight variances, and support the Senior Director, Brand and Growth with annual budget planning, Finance reviews, and month-end close
• Support marketing procurement end to end, raising purchase requisitions, preparing RFQ and tender documentation and scopes with team members, and coordinating with Procurement through vendor selection and purchase order issue
• Coordinate vendor onboarding and contract and purchase order renewals, and maintain a register of marketing vendors, contracts, purchase orders, and expiry dates
• Track goods and service receipts and vendor invoices through to payment, resolving discrepancies with vendors, Procurement, and Finance
• Compile monthly and quarterly marketing performance reports and dashboards (campaigns, digital, social media, website, media, and events), consolidating data from team members, agencies, and platforms
• Analyze performance and spend data to provide insight on budget utilization, cost per result, and return on marketing investment
• Maintain KPI trackers for the Marketing & Communications team and prepare presentation material for leadership reviews
• Manage the marketing approvals workflow, routing materials, campaigns, and spend through the required internal reviews (brand, clinical, legal/compliance, and leadership) and, where applicable, regulatory advertising approvals, and track each item through to sign-off
• Maintain an approvals log and audit trail, ensuring marketing activity and spend comply with CCAD policies and delegation of authority
• Coordinate Marketing & Communications team meetings, agendas, action logs, and follow-up
• Manage marketing documentation and records (contracts, approvals, briefs, and reports) in line with CCAD recordkeeping requirements
• Provide administrative support to the Senior Director, Brand and Growth and the wider team, including onboarding support for new team members, contractors, and agencies
• Perform other duties as assigned
• Present effectively
• Align with compliance framework
• Coordinate effectively with team members and internal and external partners