About This Role
The Coordinator provides comprehensive administrative support and coordination to the Institute for Immunology & Immune Health (I3H) and the Colton Center for Autoimmunity. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced academic research environment.
Responsibilities
- Serve as the first point of contact for I3H, representing the Institute with professionalism and providing high-level customer service to all constituents.
- Respond promptly to all emails directed to i3h-admin@penn.
- Maintain and manage the Institute's and the Colton Center for Autoimmunity’s programmatic listservs and distribute requests on behalf of Penn faculty and trainees to the I3H community.
- Coordinate room reservations and maintain scheduling systems for meetings, seminars, and events.
- Act as Floor Manager for 3600 Civic Center Boulevard by maintaining office supplies, pantry inventory, weekly floor checks, monitoring tickets, etc.
- Coordinate all faculty recruitment visits for the Colton Center and I3H, including visit itineraries, travel and hotel bookings, seminar space reservations, catering, distribution of recruitment materials, candidate escorting, and travel reimbursement assistance.
- Schedule and coordinate recurring meetings for I3H and the Colton Center including executive committee/leadership meetings, quarterly PI meetings, monthly Lab Manager meetings, and pilot review meetings.
- Plan and execute recurring large-scale events, including the Colton Center Internal Symposium and the Lynch Syndrome Symposium.
- Manage all event logistics, including venue selection, catering, speaker invitations, hotel arrangements, on-site coordination, setup and cleanup, and marketing.
- Assist the Associate Director of External Relations in maintaining and updating the I3H, Penn Colton Center, and Lynch Syndrome websites.
Requirements
- Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Exceptional tuition benefits for employees and their families.
- Generous retirement plans to help you save for your future.
- Substantial amount of time away from work during the course of the year.
- Long-term care insurance to help cover costs of long-term care services.
- A wide variety of programs and resources to help balance work and personal life.
- Access to a wide range of University resources and cultural activities.
