About the role
Position Title: Convention Coordinator
Duration: 6 months- Possible extension
Location/Site: Mettawa, IL 60045 - Hybrid (3 days on-site)
What we are looking for
- Bachelor’s Degree
- Must have excellent communication skills with strong organizational and problem-solving aptitude to analyze and resolve operational tasks in a timely manner.
- Project management experience a must
- Convention Experience
- Smartsheet Coding is a plus
Job Description:
Convention Coordinator Description:
- Responsible for managing the department’s budget tracker system as it relates to vendors, maintaining the master calendar, shadowing the team to support the documentation and execution of tactical processes
Key Responsibilities:
Administer financial responsibilities tied to conventions
- Communicate with Convention Managers, vendors, and finance, requesting SOW’s, maintaining the Budget Tracker and master calendar. This position works closely with finance and vendors to manage and resolve all financial-related tasks
- Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties
Manage and update the conventions master calendar with consequential changes
- Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independent research to fill in the gaps
- Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily
Shadow current Conventions Managers to document processes and provide support for tactical items
- Create documentation of key processes
- Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsorships routing), ACR, and Virtual Booth set-ups).
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.
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