Contract Specialist

About This Role

This role is responsible for managing the entire tender process, from initial planning to contract award and close-out, within a leading medtech manufacturer. The specialist will project manage tender responses, coordinate contracts, and act as a key contact for customer inquiries, ensuring all submissions are accurate, compliant, and delivered on time.

Responsibilities

• Manage the end-to-end tender process, from pre-qualification and planning through to bid submission, contract award and engagement close-out
• Project manage tender responses to ensure submissions are tailored to customer requirements, accurate, compliant and delivered within strict deadlines
• Prepare, coordinate and review contracts, customer agreements, extensions and variations across the relevant business units and territories
• Manage the tender calendar and tracking systems, keeping stakeholders informed of key dates, progress, outcomes and required actions
• Coordinate customer clarifications, questions, best and final offers, and requests for samples, ensuring timely and consistent responses
• Act as a point of contact for customer enquiries relating to tenders and contracts, providing accurate information and escalating more complex matters when needed
• Prepare quote documentation based on approved requests and maintain accurate records within the quotes database
• Support the development and maintenance of tender and contract procedures, templates, forms and supporting documentation to meet business and audit requirements
• Prepare reports and summaries on tender, contract and quoting activity, including performance data and tender wins and losses, to support business decision-making
• Work closely with commercial and functional teams to gather input, complete actions and meet submission and contract deadlines
• Review tender, contract and quoting processes to identify opportunities to improve efficiency, consistency, compliance and the quality of submissions
• Support tender response and commercial strategies, using stakeholder insights and analysis to help position the business for successful outcomes

Requirements

• Around three years’ experience in a contracts and tenders role, ideally within healthcare, medical devices or another regulated industry
• A sound understanding of tendering, contract management and quoting processes
• Experience coordinating tender submissions and contract activities from preparation through to submission or execution
• Strong project management skills, with the ability to manage competing deadlines, multiple workloads and input from a range of stakeholders
• Strong analytical and problem-solving skills, with the ability to review information, identify risks and recommend practical solutions