About This Role
The Contract Specialist supports the entire contract lifecycle for purchasing, timber, non-timber revenue, and operational agreements, ensuring they are accurate, complete, and progressing. This role involves close collaboration with internal business partners, vendors, and customers to coordinate documentation, approvals, and system updates essential for operations.
Responsibilities
- Review incoming requests for completeness and accuracy
- Select the appropriate approved template and enter scope, rates, dates, terms, coding, and other required details
- Route contracts, purchase orders, sales agreements, and amendments through the appropriate approval and signature workflow
- Coordinate with requestors, vendors, customers, Legal, Finance, Accounting, Operations, and other stakeholders to resolve questions, manage redlines, obtain approvals and signatures, and distribute executed documents
- Maintain complete records
- Administer timber sales and delivered-wood contracts, including stumpage, lump-sum, agreed-volume, master, purchase order, cut-and-haul, assignment/assumption, rate-card, fuel-adjustment, amendment, and harvest-completion activities, as assigned
- Support goods and services, master agreements, purchase orders, one-to-one agreements, amendments, and operational spend categories such as site preparation, planting, pre-commercial thinning, road maintenance, surveying, aerial work, cruising, boundary-line work, marketing, and construction
- Confirm certificates of insurance and other required documentation are current and meet contract requirements
- Validate internal policy, delegation-of-authority, safety, vendor-selection, and other compliance requirements before execution
- Perform peer audits, reconcile contract information across documents and systems, and correct discrepancies
- Monitor deadlines and expirations, and complete contract closeout, harvest-completion, refund, and other follow-through activities
- Create and maintain accurate contract, purchase order, customer, vendor, rate, and settlement records in applicable procurement, accounts payable, contract-management, and timber revenue systems
- Complete timely activations, updates, extensions, closures, and status communications
- Process new vendor and customer requests, reimbursements, company-card and legal setups, and related master-data updates
- Verify submitted information and supporting documentation and provide clear follow-up when items are missing
- Provide accurate, timely, and professional service
- Communicate priorities and risks early
- Maintain procedures and templates
- Identify recurring issues
- Contribute to process, training, and control improvements
Requirements
