About This Role
The Contract Specialist manages all aspects of contract administration, including documentation, compliance, and collaboration with internal teams to ensure seamless execution. This role also involves contributing to accounts receivable processes and supporting reviews to ensure alignment with company goals.
Responsibilities
- Provide support as needed in the preparation of bids for contract opportunities
- Maintain understanding of contract terms and conditions to be knowledgeable of requirements
- Ensure compliance with contract terms and regulatory requirements
- Maintain and update contract management systems for each vendor, including internal Monday.com boards
- Set up initial contract records
- Gather and submit required documentation to support invoicing processes
- Provide information or participate in Work-in-Progress (WIP) meetings as required, to review job progress, billing plans, and project timelines
- Complete all data inputs in appropriate systems
- Monitor any information gathered from field and leadership teams including work orders, rates, production estimates, and timesheets for timely submission
- Follow up on late or missing submissions and escalate any issues
- Address field leaders’ questions regarding contracts
- Support monthly Profit & Loss (P&L) reviews by job and division by ensuring expenses are accurately coded
- Audit documentation is required for timely submission and processing of all work completed
- Escalate any issues or concerns with work orders, documentation, contract compliance or other areas to Team Lead immediately for resolution
Requirements
- Strong analytical skills and attention to detail
- Excellent communication skills
- Proficient in Excel and other Microsoft Office suite products
- Ability to pass a background check and drug screen as required for this job
- Meet I-9 requirements
Nice to have:
- Associate’s degree in business administration, project management, construction or other related field, or equivalent experience
- Familiarity with construction or service industry contracts
- Experience in contract administration, accounts receivable, procurement/purchasing, or a related role
- Proficiency in contract management software and financial systems such as Foundation and Monday.com
Benefits
- Health insurance benefits for medical, vision, and dental
- Option for enrollment in a 401K
- Paid Time Off (PTO)
Important Details
- Schedule: Monday through Friday, 40 hours per week
