About This Role
This Contract Specialist role serves as the initial point of contact for reviewing all contracts, triaging incoming requests from various teams, and resolving routine matters under the direction of the General Counsel. The specialist will maintain the company's contract template repository and approved-language library, ensuring they are current and correctly used by the business. This position involves close collaboration with legal teams in the US and UK, as well as the CFO.
Responsibilities
- Serve as the first point of contact for contract review requests from sales, operations, and other internal teams
- Establish and maintain a uniform method for submitting contracts for review, along with internal SLAs for turnaround times
- Triage incoming requests by type, risk, and urgency, and route them appropriately
- Confirm that each request uses the correct, current template; identify expired or superseded versions and replace them
- Review customer, partner, and vendor agreements, including NDAs, MSAs, SOWs, service descriptions, and SLAs, against Assured’s templates and approved-language library
- Prepare redlines and tracked-changes markups using approved fallback positions
- Compare successive drafts of contracts under negotiation and summarize the changes between versions
- Perform a first review of Data Processing Agreements, Business Associate Agreements, and other compliance-related documents against approved positions
- Independently resolve routine matters that fall within pre-approved positions
- Escalate matters, as necessary, to General Counsel and other decision makers, such as non-standard liability, indemnity, IP, data protection, and termination terms
- Act as the escalation point for non-legal staff on standard contract questions
- Own and maintain Assured’s repository of contract templates, including version control, retirement of outdated templates, and communication of updates to the business
- Maintain a library of approved clauses and fallback positions
- Track recurring negotiation issues and recommend template or playbook updates
- Validate executed contracts before they are entered into the contract database prior to execution, including checking signatures, dates, and final versions
- Manage execution of contracts through e-signature platforms such as DocuSign and Adobe Sign
- Maintain awareness of key contract dates, including renewals, expirations, and notice periods, in coordination with Client Services
- Report to General Counsel and the CFO on contract status, volumes, turnaround times, and recurring issues
- Respond to annual audit and evidence requests for legal documentation, including contracts, NDAs, BAAs, DPAs, partner agreements, and insurance documentation
