About This Role
This Contract Specialist role supports the Central Survey Group (CSG) within a public agency that collects crucial data for infrastructure project planning, design, and construction. The position involves data management, construction contract administration, and financial coordination for ongoing infrastructure and construction-related projects.
Responsibilities
- Administer all Consultant Agreements for the Central Survey Group (CSG)
- Perform diverse Contract Specialist duties requiring independent analysis and judgment
- Execute tasks with detailed knowledge of company procedures
- Support CSG projects with a variety of duties
- Have full knowledge and familiarity with contract documents
- Prepare and/or review payment applications
- Review change orders
- Review desk audits of contractor billings
- Ensure proper documentation is received from contractors for all aspects of the contract
- Review monthly reports
- Monitor contracts
- Prepare meeting minutes
- Prepare general correspondence
- Schedule meetings
- Update financial logs
- Check that contractor reporting for MWBE and Daily Narratives are completed
- Maintain databases, records, and filing systems
- Make follow-up calls and appointments
- Communicate by phone and email
- Coordinate processes
- Manage Agreements and Purchase Order budgets
- Communicate with Consultant firms regarding approved rates, start dates, termination dates, and related issues
- Assist with processes pertaining to renewal of all Survey Consultant Agreements
- Review and process payments for all Consultant firms working with Surveys within one week of receipt from the firms
- Work with various Consultant firms to ensure payments are accurate and up to date
- Provide resolutions to any discrepancies that may arise within five (5) business days
- Prepare purchase orders and add funds to existing purchase orders for Contractual Agreements, as needed
- Assist with production meetings with outside consultant firms
- Prepare and maintain monthly accruals for the Comptroller’s office
Requirements
- Two years of progressive experience in Contract Administration for construction projects
- Excellent verbal and written communication skills
- Ability to work independently and prioritize as required
Nice to have:
- Demonstrated ability in reconciling financial information
- Proficiency in understanding contract documents and specifications