Contract Specialist

About This Role

Supporting the President in managing contracts for transportation and logistics services is the core of this part-time role. The Contract Specialist reviews customer, carrier, and vendor agreements against company standards, flags non-standard terms, and prepares redlines for approval. This position involves working with C-suite executives and corporate attorneys to ensure agreements are accurate, current, and move efficiently through the approval process.

Responsibilities

• Prepare, format, and edit contracts, amendments, nondisclosure agreements, and related documents using approved templates and instructions
• Review documents for completeness, consistency, and accuracy before routing them for approval or signature
• Perform first-level review of customer (shipper)-drafted agreements against the company’s contract playbook and approved fallback positions, identifying deviations in key risk terms such as limitation of liability and cargo claims, indemnification, insurance requirements, payment and credit terms, consequential damages, termination, governing law, and non-solicitation
• Prepare proposed redlines and a short issue summary (customer language vs. company standard, with recommended position) for the President’s review and approval before any document is returned to a customer
• Compare customer insurance requirements (e.g., auto liability, cargo, general liability, contingent coverages, additional insured, and waiver of subrogation) to the company’s current coverage, and coordinate certificate of insurance requests with the company’s insurance agent
• Confirm the correct contracting entity, legal names, MC/DOT numbers, and signature authority on all agreements
• Make digital edits to Word and PDF documents, including revisions, tracked changes, and version updates
• Prepare and send documents through DocuSign; track signature status and follow up on outstanding items
• Coordinate with C-suite executives, corporate attorneys, sales, operations, and finance to support contract review and execution
• Prepare clear, concise contract briefings and issue summaries for C-suite executives and corporate attorneys; implement attorney-directed revisions accurately and track each open item to resolution
• Maintain organized electronic contract records in the company’s contract repository, using consistent naming and version control, including executed agreements, amendments, correspondence, and supporting documentation
• Track contract deadlines, renewals, notice-of-termination windows, certificate of insurance expirations, and outstanding approvals, and provide timely updates to internal stakeholders
• Maintain a contract status log and provide the President with a weekly report of agreements in review, open issues, cycle time, and approvals
• Maintain and update the clause library, contract playbook, and standard templates (e.g., Broker-Shipper Agreement, Broker-Carrier Agreement, NDA) as approved by leadership