This contract specialist role supports procurement operations, contract administration, and supplier management for a nationally recognized nonprofit. The individual coordinates contract requests from initial intake through execution and renewal, maintaining visibility into procurement activities, timelines, and priorities. It suits a detail-oriented and proactive individual who can balance hands-on contract coordination with analytical and strategic responsibilities.
Responsibilities
Coordinate incoming procurement requests, organize contract documentation, and monitor action items to keep agreements moving through the approval and execution process
Track contract milestones, upcoming renewals, sourcing initiatives, and pipeline activity to maintain visibility into procurement priorities
Create and maintain reports, dashboards, and tracking tools that help management assess workloads, monitor performance, and make informed decisions
Collaborate with internal departments to gather requirements, address contract-related questions, and resolve issues throughout the procurement process
Evaluate existing workflows and recommend practical improvements to increase efficiency, transparency, and the overall stakeholder experience
Maintain accurate procurement records and assist with documentation related to governance, internal controls, compliance, and reporting
Identify potential risks, scheduling conflicts, and dependencies, bringing forward recommendations or concerns when additional support is needed
Participate in supplier discussions and negotiations involving pricing, contract terms, service expectations, and renewals, with opportunities to take on greater responsibility over time
Balance day-to-day procurement needs with broader initiatives designed to improve supplier relationships and operational effectiveness
Requirements
Bachelor's degree in Business Administration, Supply Chain Management, Finance, Public Administration, or a related discipline; equivalent relevant education and experience may also be considered
5–10 years of experience in procurement, sourcing, contract management, vendor relations, business operations, project coordination, or a comparable field
Demonstrated experience coordinating contracts throughout the lifecycle, from request intake and administration through execution and renewal
Background working with domestic, U.S.-based procurement teams; experience focused exclusively on international development procurement may not align with the position's needs
Experience partnering with multiple departments, such as Legal, Finance, Human Resources, Information Technology, or other business functions
Ability to develop reports, maintain tracking systems, interpret operational data, and communicate findings to leadership
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Familiarity with procurement and contract management platforms such as Coupa, SAP Ariba, JAGGAER, ServiceNow, or comparable systems
Strong Microsoft Excel skills, including pivot tables and reporting, along with proficiency in PowerPoint and presentation preparation
Experience using SharePoint or similar platforms for document management and collaboration
Excellent organizational, analytical, communication, and problem-solving skills
Strong judgment, initiative, and the ability to manage competing deadlines in a high-volume environment
A collaborative approach to building relationships, asking thoughtful questions, and navigating different stakeholder needs
Ability to work independently while recognizing when issues require escalation or additional guidance
Must be authorized to work in the United States and able to meet the client's employment eligibility requirements
Benefits
Medical, dental, vision, and 401(k)
Opportunity to contribute to a mission-driven nonprofit organization
Broad exposure to procurement activities and stakeholders across multiple business functions
Collaborative work environment with opportunities to support process improvements and supplier negotiations
Potential to expand responsibilities and develop additional procurement expertise
Important Details
Assignment type: Contract, 6 months
Work schedule: Monday – Friday, 9:00 AM – 5:00 PM, 40 hours per week
Work format: Hybrid schedule with 2–3 days onsite
About the Company
Our client is a nationally recognized nonprofit organization that supports the financial services industry. The organization works with stakeholders across the country to advance industry standards, strengthen regulatory practices, and support effective operations.
Addison Group provides comprehensive talent solutions and consulting services across diverse practice areas.
